Senior Document Controller
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Key skills for this role
About the Role
Oversee document management for airport projects, ensuring compliance, maintaining records, and leading document control teams with strong organizational and communication skills.
Key Skills for This Role
Responsibilities
- Establish and maintain project document control systems, processes, and procedures
- Manage the receipt, registration, distribution, tracking, filing, and archiving of all project documentation
- Ensure all incoming and outgoing documents are properly controlled, logged, and transmitted in a timely manner
- Maintain document numbering systems, revision controls, and document workflows
- Administer and maintain electronic document management systems (EDMS) and ensure data accuracy and integrity
- Ensure compliance with company standards, project procedures, and quality management requirements
- Monitor document control activities to ensure alignment with contractual and regulatory obligations
- Support audits and ensure all records are maintained in an audit ready condition
- Coordinate with engineering, construction, procurement, commercial, and client teams regarding document submissions and approvals
- Serve as the focal point for document control matters between contractors, consultants, and stakeholders
- Track document review cycles and follow up on overdue submissions and approvals
- Facilitate efficient communication and information flow across project teams
Requirements
- Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, or a related field
- Minimum 10+ years of experience in document control within construction, infrastructure, or airport projects
- Experience leading document control functions on large scale or multidisciplinary projects
- Strong understanding of project documentation processes and workflows
- Proficiency in EDMS platforms such as Aconex, SharePoint, Documentum, or similar systems
- Strong knowledge of document control standards, procedures, and best practices
- Excellent organizational and time management skills
- Strong communication and coordination abilities
- High attention to detail and accuracy
- Ability to manage multiple priorities in a fast paced project environment
- Proficiency in Microsoft Office applications
Full Job Posting
Overview
- In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.
What You'll Be Doing
- Establish and maintain project document control systems, processes, and procedures in accordance with project and client requirements.
- Manage the receipt, registration, distribution, tracking, filing, and archiving of all project documentation.
- Ensure all incoming and outgoing documents are properly controlled, logged, and transmitted in a timely manner.
- Maintain document numbering systems, revision controls, and document workflows.
- Administer and maintain electronic document management systems (EDMS) and ensure data accuracy and integrity.
- Ensure compliance with company standards, project procedures, and quality management requirements.
- Monitor document control activities to ensure alignment with contractual and regulatory obligations.
- Support audits and ensure all records are maintained in an audit ready condition.
- Coordinate with engineering, construction, procurement, commercial, and client teams regarding document submissions and approvals.
- Serve as the focal point for document control matters between contractors, consultants, and stakeholders.
- Track document review cycles and follow up on overdue submissions and approvals.
- Facilitate efficient communication and information flow across project teams.
What Required Skills You'll Bring
- Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, or a related field.
- Minimum 10+ years of experience in document control within construction, infrastructure, or airport projects.
- Experience leading document control functions on large scale or multidisciplinary projects.
- Strong understanding of project documentation processes and workflows.
- Proficiency in EDMS platforms such as Aconex, SharePoint, Documentum, or similar systems.
- Strong knowledge of document control standards, procedures, and best practices.
- Excellent organizational and time management skills.
- Strong communication and coordination abilities.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast paced project environment.
- Proficiency in Microsoft Office applications.
What Desired Skills You'll Bring
- Experience working on airport, aviation, or mega infrastructure projects.
- Knowledge of ISO quality management systems and compliance standards.
- Experience managing document control during project closeout and handover phases.
- Strong leadership and team management capabilities.
- Ability to work effectively in multicultural and multidisciplinary environments.
Additional Information
- Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
- We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest APPLY TODAY!
- Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent recruitment/.
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