Senior Document Controller
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Key skills for this role
About the Role
Decima International is seeking a Senior Document Controller to manage technical documentation for data center and telecom infrastructure programs in Dubai. The role involves building and maintaining a structured document management system, version control, and ensuring accurate retrieval.
Key Skills for This Role
Responsibilities
- Design, build, and maintain a structured technical document management system for engineering drawings, manuals, and procedures
- Define and enforce document numbering, classification, file naming conventions, and metadata standards
- Retrieve, collect, consolidate, and register technical documentation from designers, contractors, vendors, and OEMs
- Maintain rigorous version control and manage revision histories and audit trails
- Respond to internal and client requests for technical documentation retrieval within agreed turnaround times
- Produce periodic reports on documentation completeness, outstanding items, and revision currency
Requirements
- Bachelor's degree or diploma in Engineering, Information Management, Document Control, Business Administration, or related field
- 15+ years of document control experience
- Minimum 3 years managing technical documentation on mission critical, telecom, or large scale infrastructure programs
- Proven experience building and maintaining structured document management systems
- Strong working knowledge of EDMS platforms such as Aconex, SharePoint, BIW, Procore, or similar
- Fluent in Arabic and English, written and spoken
- Exceptional attention to detail and ability to operate within strict version control discipline
Full Job Posting
Position Overview
- Decima International is a professional services company providing project management and controls services.
- We are looking for a driven and capable Senior Document Controller to support major data center and telecommunications infrastructure programs in the UAE.
- This role will be responsible for building, administering, and maintaining a structured technical document management system covering engineering drawings, equipment manuals, O&M procedures, operating procedures, and related technical records across the facility lifecycle.
- The ideal candidate has strong document control experience within mission critical, telecom, or large scale infrastructure environments.
- This is a hands on, site based role focused on technical document management, version control, document sourcing, revision tracking, records retrieval, EDMS administration, and documentation governance.
Responsibilities
- Design, build, and maintain a structured technical document management system for engineering drawings, equipment manuals, O&M manuals, operating procedures, and related technical documentation.
- Define and enforce document numbering, classification, file naming conventions, folder structures, metadata standards, and access controls across technical document types and disciplines.
- Retrieve, collect, consolidate, and register technical documentation from designers, EPC contractors, equipment vendors, OEMs, commissioning teams, and other document originators.
- Track outstanding technical documentation against equipment and system delivery schedules, following up with originators to close documentation gaps.
- Verify completeness and accuracy of received documentation packages, including drawings, manuals, datasheets, test certificates, and supporting records, before filing and registration.
- Maintain rigorous version control across all technical documents, ensuring only current and approved revisions are in active use.
- Manage revision histories and audit trails for controlled documents, including initiation, review, approval, supersession, archival, and traceability records.
- Coordinate document updates resulting from equipment upgrades, retrofits, system modifications, design changes, firmware updates, technical bulletins, or equipment revisions.
- Build and maintain a complete equipment manual library across mechanical, electrical, fire/life safety, BMS, and controls systems, mapped to asset registers where applicable.
- Maintain as built and current design drawing sets across mechanical, electrical, fire protection, controls, and related disciplines.
- Ensure superseded drawings and documents are clearly archived, retired from active use, and traceable for audit and reference purposes.
- Respond to internal and client requests for technical documentation retrieval within agreed turnaround times.
Required Qualifications
- Bachelor's degree or diploma in Engineering, Information Management, Document Control, Business Administration, or a related field.
- 15+ years of document control experience.
- Minimum 3 years of experience managing technical documentation, including engineering drawings, equipment manuals, O&M manuals, operating procedures, or related technical records on mission critical, telecom, or large scale infrastructure programs.
- Proven experience building, administering, or maintaining structured document management systems using documentation from multiple sources.
- Experience in retrieving, consolidating, verifying, and controlling documents from designers, contractors, vendors, OEMs, commissioning teams, and other originators.
- Demonstrated experience managing version control, revision histories, audit trails, superseded documents, and document updates driven by equipment upgrades, design changes, or system modifications.
- Strong working knowledge of EDMS platforms such as Aconex, SharePoint, BIW, Procore, or similar systems.
- Working familiarity with structured numbering, classification systems, file naming conventions, metadata standards, and document lifecycle management.
- Ability to manage technical documentation across mechanical, electrical, fire/life safety, BMS, controls, and related facility systems.
- Ability to support operations, maintenance, commissioning, and engineering teams with timely retrieval of accurate current revision documents.
- Working familiarity with ISO 19650, ISO 9001 documentation practices, document lifecycle management, and technical records governance.
- Fluent in Arabic and English, written and spoken.
Preferred Qualifications
- Document control certification, such as CDCS, CDCP, or equivalent.
- Prior experience managing technical documentation for a telecom operator, government entity, or PIF affiliated client in Saudi Arabia.
- Experience supporting hyperscale, colocation, data center, mission critical facility, telecom, or major infrastructure technical libraries.
- Experience building a document management system from a fragmented or incomplete documentation baseline.
- Experience with commissioning stage document handover, O&M manual compilation, asset documentation, or technical library closeout.
- Experience managing vendor/OEM documentation updates related to firmware, technical bulletins, equipment revisions, upgrades, or retrofits.
Position Details
- Location (On site): Dubai, United Arab Emirates
- Position: Senior Document Controller
- Position Classification: Project Based
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