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Secretary
Al Maha Properties LLC
Dubai, UAE
Full Time
Entry
Onsite
1 months ago
Office AdministrationTenancy ContractsEjari ProceduresRental Dispute ProcessesMicrosoft OfficeCommunication
Free
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Office AdministrationTenancy ContractsEjari Procedures
About the Role
Al Maha Properties LLC seeks a highly organized Secretary to support daily operations, including office correspondence, tenancy contracts, and coordination with tenants, landlords, and government authorities.
Key Skills for This Role
Office AdministrationTenancy ContractsEjari ProceduresRental Dispute ProcessesMicrosoft OfficeCommunication
Responsibilities
- Manage office correspondence, emails, telephone calls, and document filing
- Coordinate with tenants, landlords, contractors, and government authorities
- Prepare tenancy contracts, renewals, notices, and property management documentation
- Maintain accurate records of tenants, landlords, properties, and lease agreements
- Schedule meetings, property inspections, maintenance appointments and follow ups
- Assist in rent collection follow ups and tenancy administration
- Prepare and organize legal and supporting documents for rental dispute cases
- File rental dispute cases and follow up on case progress with the Rental Disputes Center
- Visit the RDC, Courts, and relevant government departments when required
- Coordinate with legal consultants, property managers, landlords, and tenants regarding dispute matters
- Maintain confidentiality and ensure proper record keeping of all legal and tenancy related documents
- Provide administrative support to the Property management and legal departments
Requirements
- Previous experience as a Secretary in Property management field
- Experience providing executive administrative assistance and supporting senior level management
- Knowledge of tenancy contracts, Ejari procedures and rental dispute processes in Dubai
- Ability to prepare, organize, and submit legal and tenancy related documentation
- Excellent communication, organizational, and follow up skills
- Proficiency in Microsoft Office applications
- Valid UAE driving license is an advantage
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred
Full Job Posting
Company Description
- Established in 1998, Al Maha Properties LLC is a Dubai based real estate company specializing in property management, leasing, and brokerage services.
- With over 28 years of experience and a portfolio of 500+ properties under management, we are committed to delivering professional, reliable, and client focused real estate solutions.
- We are currently seeking a highly organized and professional Secretary to support our daily operations and contribute to the continued success of our growing team.
Responsibilities
- Manage office correspondence, emails, telephone calls, and document filing.
- Coordinate with tenants, landlords, contractors, and government authorities.
- Prepare tenancy contracts, renewals, notices, and property management documentation.
- Maintain accurate records of tenants, landlords, properties, and lease agreements.
- Schedule meetings, property inspections, maintenance appointments and follow ups.
- Assist in rent collection follow ups and tenancy administration.
- Prepare and organize legal and supporting documents for rental dispute cases.
- File rental dispute cases and follow up on case progress with the Rental Disputes Center.
- Visit the RDC, Courts, and relevant government departments when required.
- Coordinate with legal consultants, property managers, landlords, and tenants regarding dispute matters.
- Maintain confidentiality and ensure proper record keeping of all legal and tenancy related documents.
- Provide administrative support to the Property management and legal departments.
Requirements
- Previous experience as a Secretary in Property management field.
- Experience providing executive administrative assistance and supporting senior level management.
- Knowledge of tenancy contracts, Ejari procedures and rental dispute processes in Dubai.
- Ability to prepare, organize, and submit legal and tenancy related documentation.
- Excellent communication, organizational, and follow up skills.
- Proficiency in Microsoft Office applications.
- Valid UAE driving license is an advantage.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
Personal Attributes
- Honest, trustworthy and highly organized.
- Strong attention to detail.
- Professional and confident in dealing with clients and authorities.
- Dedicated, committed, and capable of handling multiple tasks efficiently.
- Able to work independently and meet deadlines.
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