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Property Management Administrator
Al Maha Properties LLC
Dubai, UAE
Full Time
Entry
Onsite
1 months ago
Property ManagementBayutDubizzleMicrosoft ExcelMicrosoft WordMicrosoft Outlook
Free
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Property ManagementBayutDubizzle
About the Role
Al Maha Properties LLC seeks an organized Property Management Administrator to support property operations in Dubai. The role involves front desk management, property listings, tenant coordination, and administrative support.
Key Skills for This Role
Property ManagementBayutDubizzleMicrosoft ExcelMicrosoft WordMicrosoft Outlook
Responsibilities
- Manage front desk operations and serve as first point of contact for visitors, tenants, landlords, and clients
- Handle incoming calls, emails, and enquiries, ensuring prompt and professional communication
- Manage property listings on Bayut, Dubizzle, company website, and other marketing portals
- Assign sales leads to agents and maintain accurate lead tracking records
- Monitor and manage leasing and general enquiry email accounts
- Provide administrative support to the sales and leasing teams
- Maintain and update property inventory, availability schedules, and related documentation
- Coordinate with tenants regarding payments, renewals, documentation, maintenance requests, and follow ups
- Prepare NOCs, undertaking letters, warning notices, legal notices, tenancy related correspondence, and other property management documents
- Assist with RDC case administration, including filing applications, tracking case progress, monitoring hearings, and attending RDC when required
- Coordinate with government authorities including DLD, RDC, DEWA, Dubai Municipality, Civil Defence, and other relevant entities
- Maintain company records, contracts, licenses, certificates, and regulatory documentation
Requirements
- Minimum 2 years of UAE real estate, property management, or administrative experience
- Strong knowledge of Bayut, Dubizzle, and property listing management
- Familiarity with Dubai real estate documentation and processes
- Experience dealing with tenants, landlords, and property related administration
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook
- Excellent organizational and time management skills
- Strong verbal and written communication skills in English
- Professional, proactive, and customer service oriented approach
Full Job Posting
Company Overview
- Al Maha Properties LLC is a Dubai based real estate company with over 28 years of experience in property management, leasing, and brokerage services. We manage a diverse portfolio of residential, commercial, and industrial properties across Dubai.
Key Responsibilities
- Manage front desk operations and serve as the first point of contact for visitors, tenants, landlords, and clients.
- Handle incoming calls, emails, and enquiries, ensuring prompt and professional communication.
- Manage property listings on Bayut, Dubizzle, company website, and other marketing portals.
- Assign sales leads to agents and maintain accurate lead tracking records.
- Monitor and manage leasing and general enquiry email accounts.
- Provide administrative support to the sales and leasing teams.
- Maintain and update property inventory, availability schedules, and related documentation.
- Coordinate with tenants regarding payments, renewals, documentation, maintenance requests, and follow ups.
- Prepare NOCs, undertaking letters, warning notices, legal notices, tenancy related correspondence, and other property management documents.
- Assist with RDC case administration, including filing applications, tracking case progress, monitoring hearings, and attending RDC when required.
- Coordinate with government authorities including DLD, RDC, DEWA, Dubai Municipality, Civil Defence, and other relevant entities.
- Maintain company records, contracts, licenses, certificates, and regulatory documentation.
Requirements
- Minimum 2 years of UAE real estate, property management, or administrative experience.
- Strong knowledge of Bayut, Dubizzle, and property listing management.
- Familiarity with Dubai real estate documentation and processes.
- Experience dealing with tenants, landlords, and property related administration.
- Knowledge of RDC procedures and Dubai real estate regulations is an advantage.
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills in English.
- Ability to manage multiple tasks and deadlines with attention to detail.
- Professional, proactive, and customer service oriented approach.
Preferred
- Real estate or property management company experience in the UAE.
- Valid UAE driving licence.
- Knowledge of Property Finder, Trakheesi, Ejari, DLD, and RDC systems.
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