Secretary / Document Controller
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About the Role
The Document Controller is responsible for managing, organizing, and maintaining all project-related documents to ensure accuracy, quality, and integrity. The role ensures that all documentation is properly filed, easily accessible, and controlled in compliance with company and project requirements.
Key Skills for This Role
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Job Summary
The Document Controller is responsible for managing, organizing, and maintaining all project-related documents to ensure accuracy, quality, and integrity.
The role ensures that all documentation is properly filed, easily accessible, and controlled in compliance with company and project requirements.
Key Responsibilities
- Maintain and manage all incoming and outgoing project documents (drawings, reports, contracts, correspondence).
- Ensure proper document control procedures are followed at all times.
- Register, log, track, and distribute documents using document control systems.
- Control document versions and revisions to ensure only the latest versions are in use.
- Coordinate with engineers, consultants, contractors, and project teams for document submissions and approvals.
- Prepare and update document logs, registers, and trackers.
- Ensure confidentiality and security of sensitive documents.
- Assist in the preparation of reports and project documentation.
- Archive and retrieve documents as required.
- Ensure compliance with company standards and project specifications.
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