Secretary cum document controller

Company Description

Role Description

Key Responsibilities

• Provide full secretarial and administrative support to the CEO on a day-to-day basis
• Manage the CEO’s calendar, meetings, appointments, reminders, and travel coordination
• Prepare, format, organize, and maintain business documents, reports, presentations, letters, and correspondence
• Handle incoming and outgoing emails, calls, and official communication in a professional manner
• Maintain proper filing, tracking, and document control systems for contracts, agreements, invoices, approvals, licenses, and other business-critical records
• Ensure all company documents are updated, accurately stored, and easily retrievable when required
• Coordinate with internal departments for collection, review, submission, and follow-up of important documents
• Support management with meeting minutes, action trackers, and follow-up on pending tasks
• Assist in drafting official letters, internal memos, reports, and external communication
• Maintain confidentiality of sensitive business and executive information at all times
• Track deadlines related to renewals, submissions, approvals, and other operational or statutory documents
• Support general office coordination and help bring structure and discipline to administrative processes

Requirements

• Proven experience of 2 years as a

Secretary, Executive Assistant, Administrator, Document Controller

• Strong command of

English

• , both written and spoken.
• Arabis and Hindi could be an additional advantage.
• Excellent organizational skills with high attention to detail
• Strong proficiency in

Microsoft Office

• , especially Word, Excel, Outlook, and PowerPoint
• Ability to manage multiple priorities, follow through independently, and work under pressure
• Professional communication skills and a polished, presentable approach
• Strong documentation, filing, and record-management capability
• Ability to maintain confidentiality, maturity, and discretion in dealing with senior management matters
• Prior experience in the
• automotive, service, operations, or fast-paced SME environment
• will be an advantage giving you priority but not mandatory
• UAE experience will be preferred

Qualifications

• Bachelor’s degree in Administration, Management, or a related field is desirable
• Ability to work efficiently in a fast-paced, on-site environment

Preferred Profile

• Proactive and solution-oriented
• Sharp in coordination and follow-up
• Comfortable working directly with leadership
• Able to bring order, structure, and control to documentation and admin processes
• Reliable, disciplined, and responsive