Secretary cum document controller
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Document Control- Maintain and organize procurement documents, contracts, purchase orders, quotations, and vendor records. Ensure all procurement documentation is accurately fil.
Key Skills for This Role
Responsibilities
- Maintain and organize procurement documents, contracts, purchase orders, quotations, and vendor records
- Ensure all procurement documentation is accurately filed, updated, and easily retrievable
- Manage document numbering, version control, and document distribution processes
- Track document approvals and ensure compliance with company policies and procedures
- Maintain both electronic and hard copy filing systems
- Prepare reports and document status updates as required
- Archive and retrieve documents in accordance with record retention policies
- Provide administrative and secretarial support to the Procurement Manager and team
- Manage calendars, schedule meetings, and coordinate appointments
- Prepare meeting agendas, minutes of meetings, and follow up on action items
- Handle incoming correspondence, emails, and telephone inquiries
- Draft and prepare letters, memos, presentations, and other business documents
Requirements
- Experience in document control and administrative support
- Proficiency in Microsoft Office
- Strong organizational and attention to detail
Full Job Posting
Document Control
- Maintain and organize procurement documents, contracts, purchase orders, quotations, and vendor records.
- Ensure all procurement documentation is accurately filed, updated, and easily retrievable.
- Manage document numbering, version control, and document distribution processes.
- Track document approvals and ensure compliance with company policies and procedures.
- Maintain both electronic and hard copy filing systems.
- Prepare reports and document status updates as required.
- Archive and retrieve documents in accordance with record retention policies.
Secretarial & Administrative Support
- Provide administrative and secretarial support to the Procurement Manager and team.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, minutes of meetings, and follow up on action items.
- Handle incoming correspondence, emails, and telephone inquiries.
- Draft and prepare letters, memos, presentations, and other business documents.
- Coordinate travel arrangements, hotel bookings, and expense documentation when required.
- Maintain office supplies and support day to day departmental operations.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Danube properties
AV Engineer ( Audio/Video) [ Immediate joiner only ]
Dubai, UAE
Seeking a skilled professional to manage audio-visual systems, provide IT support, and ensure seamless operation during corporate events.
Procurement Engineer
Dubai, UAE
Responsible for sourcing suppliers, negotiating terms, managing procurement documents, and ensuring compliance with company policies in real estate or construction.
Executive Assistant - Arabic speaker
Dubai, UAE
Manage and maintain executive calendars, appointments, and meeting schedules. Coordinate local and international travel arrangements, including visas, flights, accommodation, an...
Internal Audit Executive – Real Estate
, UAE
Support in Developing and executing a risk-based annual internal audit plan specific to real estate operations. Conduct audits of business processes, including land acquisition,...
Warehouse helper - Immediate joiner only
Dubai, UAE
Danube Properties is looking for a Warehouse Helper to assist with setup and dismantling of workstations, maintain cleanliness, support material distribution, and operate basic equipment. The role requires immediate join
Barista ( Female )
Dubai, UAE
Danube Properties is looking for a Barista to take orders, serve beverages and prepared food, and maintain pantry cleanliness. The role requires knowledge of coffee blends and dairy ratios, and the ability to assist with
Emiratization- Female preferred
Dubai, UAE
Seeking passionate UAE Nationals for multiple roles in Administration, Customer Service, Sales, IT, Operations, and Marketing with strong communication skills.
Helper - Immediate Joiner
Dubai, UAE
Assist in workstation setup, maintain cleanliness, support material distribution, operate equipment, and possess strong organizational skills with a high school diploma.
AV Engineer ( Audio/Video) [ Immediate joiner only ]
Dubai, UAE
Procurement Engineer
Dubai, UAE
Executive Assistant - Arabic speaker
Dubai, UAE
Internal Audit Executive – Real Estate
, UAE
Warehouse helper - Immediate joiner only
Dubai, UAE
Barista ( Female )
Dubai, UAE
Emiratization- Female preferred
Dubai, UAE
Helper - Immediate Joiner
Dubai, UAE