Secretary/Administrative Assistant
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Key skills for this role
About the Role
Gamatech energy petroleum services is hiring an Executive Secretary in Abu Dhabi to support company executives with administrative tasks. Responsibilities include managing calendars, making travel arrangements, taking meeting minutes, and preparing documents.
Key Skills for This Role
Responsibilities
- Answer phones and direct calls to the correct people
- Greet visitors and direct them to the appropriate place
- Manage multiple or complex calendars for meetings, travel and personal commitments
- Make travel arrangements for in office professionals and special visitors
- Sit in on meetings to take minutes
- Create memos, reports and agendas as needed
- Negotiate with suppliers and vendors to gather quotes, order supplies and maintain office inventory
- Prepare financial statements, invoices, letters and statements
- Disseminate memos, reports and other information to relevant colleagues
Requirements
- Bachelor's degree preferred
- UAE: 1 year (Required)
- Secretary: 2 years (Preferred)
- Engineering company experience: 1 year (Preferred)
- English language proficiency
Full Job Posting
Job Overview
- An Executive Secretary, or Executive Assistant, is responsible for supporting the daily job duties of a company Executive or Administrator.
Executive Secretary duties and responsibilities
- Answering phones and directing the calls to the correct people
- Greeting visitors and directing them to the appropriate place
- Managing multiple or complex calendars for meetings, travel and personal commitments
- Making travel arrangements for in office professionals and a special visitors
- Sitting in on meetings to take minutes
- Creating memos, reports and agendas as needed
- Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
- Preparing financial statements, invoices, letters and statements
- Disseminating memos, reports and other information to relevant colleagues
Pay
- AED3,000.00 AED3,500.00 per month
Requirements
- Bachelor's (Preferred)
- UAE: 1 year (Required)
- Secretary: 2 years (Preferred)
- engineering company: 1 year (Preferred)
- English (Preferred)
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