Executive Secretary/Administrative Assistant
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Key skills for this role
About the Role
Gamatech energy petroleum services is seeking an Executive Secretary in Abu Dhabi to support executives with calendar management, travel arrangements, meeting minutes, and office administration.
Key Skills for This Role
Responsibilities
- Answering phones and directing the calls to the correct people
- Greeting visitors and directing them to the appropriate place
- Managing multiple or complex calendars for meetings, travel and personal commitments
- Making travel arrangements for in office professionals and special visitors
- Sitting in on meetings to take minutes
- Creating memos, reports and agendas as needed
- Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
- Preparing financial statements, invoices, letters and statements
- Disseminating memos, reports and other information to relevant colleagues
Requirements
- Bachelor's degree (Preferred)
- UAE: 1 year (Required)
- Secretary: 2 years (Preferred)
- Oil and gas company: 2 years (Preferred)
- Arabic (Preferred)
- English (Preferred)
- Willingness to travel: 75% (Preferred)
Full Job Posting
Job Description
- An Executive Secretary, or Executive Assistant, is responsible for supporting the daily job duties of a company Executive or Administrator.
- Their duties include maintaining an Executive’s appointment calendar, proofreading documents before they go out to company employees or stakeholders and answering phone calls or emails on the Executive’s behalf.
Executive Secretary duties and responsibilities
- Answering phones and directing the calls to the correct people
- Greeting visitors and directing them to the appropriate place
- Managing multiple or complex calendars for meetings, travel and personal commitments
- Making travel arrangements for in office professionals and a special visitors
- Sitting in on meetings to take minutes
- Creating memos, reports and agendas as needed
- Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
- Preparing financial statements, invoices, letters and statements
- Disseminating memos, reports and other information to relevant colleagues
Pay
- AED 3,500.00 AED 4,500.00 per month
Requirements
- Bachelor's (Preferred)
- UAE: 1 year (Required)
- Secretary: 2 years (Preferred)
- Oil and gas company: 2 years (Preferred)
- Arabic (Preferred)
- English (Preferred)
- Willingness to travel: 75% (Preferred)
Work Location
- In person
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