Personal Assistant to Director/ secretary
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Key skills for this role
About the Role
Gamatech energy petroleum services is seeking a Personal Assistant to Director to manage calendars, correspondence, travel logistics, and meeting support. Requires discretion, exceptional communication, organization, and technical proficiency.
Key Skills for This Role
Responsibilities
- Schedule appointments, manage complex diaries, and coordinate meetings
- Screen phone calls, manage emails, and draft letters or reports on behalf of the manager
- Plan detailed domestic and international itineraries, including booking flights, hotels, and arranging visas
- Prepare agendas, attend meetings to take accurate minutes, and follow up on action items
- Run personal errands, manage home related tasks, and organize personal commitments
- Maintain organized digital and physical filing systems, manage databases, and track expenses
Requirements
- Bachelor's degree preferred
- 1 year of secretary experience preferred
- 1 year of personal assistant experience preferred
- 1 year of UAE experience preferred
- 1 year of engineering or technical experience preferred
- English language proficiency preferred
- Willingness to travel 100% preferred
Full Job Posting
Core Responsibilities
- Calendar & Meeting Management: Scheduling appointments, managing complex diaries, and coordinating meetings, often acting as a gatekeeper for access to the executive.
- Correspondence Handling: Screening phone calls, managing emails, and drafting letters or reports on behalf of the manager.
- Travel Logistics: Planning detailed domestic and international itineraries, including booking flights, hotels, and arranging visas.
- Meeting Support: Preparing agendas, attending meetings to take accurate minutes, and following up on action items.
- Personal Assistance: Running personal errands, managing home related tasks, and organizing personal commitments like social activities or family travel.
- Administrative Systems: Maintaining organized digital and physical filing systems, managing databases, and tracking expense.
Essential Skills
- Discretion: Maintaining strict confidentiality regarding sensitive business and personal matters is paramount.
- Communication: Exceptional verbal and written skills for liaising with high level stakeholders and clients.
- Organization: The ability to multitask, prioritize under pressure, and manage a manager's time effectively.
- Technical Proficiency: Advanced skills in Microsoft Office (Word, Excel, Outlook, PowerPoint) and various digital scheduling or collaboration tools.
- Proactivity: Anticipating the employer's needs and resolving potential issues before they arise.
Pay
- AED 3,000.00 AED 3,500.00 per month
Education and Experience
- Bachelor's (Preferred)
- secretary: 1 year (Preferred)
- personal assistant: 1 year (Preferred)
- UAE: 1 year (Preferred)
- Engineering or technical: 1 year (Preferred)
Language
- English (Preferred)
Travel
- Willingness to travel: 100% (Preferred)
Work Location
- In person
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