Sales Administrator

Overview

Responsibilities

• Maintain accurate and up-to-date customer data, including prices, sales orders, and contracts.
• Process sales orders from receipt through to accurate invoicing, ensuring every step is documented and correct.
• Prepare and format product sheets, price lists, and tender documentation on behalf of the Sales Manager.
• Support the administrative preparation of annual customer meetings (agendas, data packs, follow-up documentation).
• Monitor stock levels and delivery schedules, flagging slow-moving inventory and coordinating with relevant teams.
• Serve as the administrative Single Point of Contact (SPOC) for customers, handling requests, confirmations, documentation, and invoicing queries.
• Maintain sales records, filing systems, and shared drives so that information is always easy to find and audit-ready.
• Produce straightforward data overviews and recurring reports to support the Sales Manager's decision-making.
• The profile of our ideal candidate
• A Bachelor's degree in an administrative, economic, or business-related field, or equivalent experience in a sales support or back-office role.
• Genuine enthusiasm for administrative work — you see accuracy, structure, and follow-through as a craft, not as a stepping stone.
• Fluency in English (written and verbal).
• Strong organizational skills and sharp attention to detail.
• Comfortable working with digital systems: ERP, CRM, Excel, and document management tools.
• Able to manage multiple parallel requests calmly and prioritize effectively.
• A reliable team player who enjoys supporting colleagues and customers behind the scenes.
• Demonstrable core competencies: accuracy, reliability, problem-solving, initiative within a defined scope, and proficiency in digital systems.
• Identification with our core values: mutual respect, striving for long-term and sustainable relationships, seeking improvements, transparency, and contributing to a pleasant working environment.
• What do we offer?
• A stable, specialist role in a financially solid international organization.
• A clearly defined administrative scope where you can become the expert others rely on.
• An open environment with flat hierarchies, short communication lines, and quick decisions.
• Interaction with international colleagues and customers through our Dubai trading hub and Antwerp Office.
• A great team and an ambitious company with interesting products.
• An attractive compensation package in line with your skills and experience.
• Staff extras and a pleasant working environment.
• Overseas is a highly ambitious company with a desire to grow strong and fast.
• We strive to be the best in our industry - and we know that strong sales results depend on strong administrative foundations.
• If you are the kind of person who takes pride in getting every detail right and wants to build a long-term career as a specialist in sales administration, we would love to hear from you.
• Apply via the button below.
• Do not hesitate to contact us if you have any questions at jobs@overseas.be.
• We look forward to your application!