Registrar - Aug 2026
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Key skills for this role
About the Role
GEMS Education seeks a Registrar to manage student enrolment numbers and ensure compliance with enrolment processes. The role involves meeting with prospective parents, maintaining records, and preparing reports.
Key Skills for This Role
Responsibilities
- Meet with prospective parents to explain admission procedures, curriculum, fee structure and regulations
- Maintain an accurate record of all places available at the school and an up to date waiting list
- Update, maintain and manage the student information OASIS database
- Ensure annual enrolment processes such as re enrolment, Parent School Contract and registration are completed within agreed timetable
- Prepare reports for the School Principal/CEO and corporate office reflecting current enrolments, waiting lists, vacant seats and conversion data
- Collaborate with School Principal/CEO, SLT and other members to develop and implement enrolment strategies
- Maintain and create files for all new applicant, new students, current student, exiting students and alumni
- Be fully versed in all rules and regulations of Ministry of Education and other governing bodies to ensure compliance
- Ensure GEMS policies, procedures and codes of conduct are followed at all times
Requirements
- A college Degree from a reputed university is desirable (BA or BSc)
- A minimum two years in a customer service focused role
- Proven success with meeting sales targets is mandatory
- Relationship management experience – able to build and influence professional relationships
- Effective communicator (written and spoken)
- Advanced user of Microsoft Office
Full Job Posting
Job Purpose
- Manage student enrolment numbers to meet or exceed the school specific enrolment budget consistently throughout the academic year.
- Ensure all students registered in accordance with the GEMS Enrolment Process and the specific governing body (such as KHDA).
Key Accountabilities
- Meet with prospective parents to explain admission procedures, curriculum, fee structure and regulations.
- Maintain an accurate record of all places available at the school and an up to date waiting list.
- Update, maintain and manage the student information OASIS database.
- Ensure annual enrolment processes such as re enrolment, Parent School Contract and registration are completed within agreed timetable.
- Prepare reports for the School Principal/CEO and corporate office reflecting current enrolments, waiting lists, vacant seats and conversion data.
- Collaborate with School Principal/CEO, SLT and other members to develop and implement enrolment strategies.
- Maintain and create files for all new applicant, new students, current student, exiting students and alumni.
- Be fully versed in all rules and regulations of Ministry of Education and other relevant governing bodies.
- Ensure GEMS policies, procedures and codes of conduct are followed at all times.
- Perform other duties as requested by direct and dotted reporting line managers/supervisors.
- May be required to work beyond typical work day and work week particularly in new or start up schools.
Expected Qualifications
- A college Degree from a reputed university is desirable (BA or BSc).
Expected Experience
- A minimum two years in a customer service focused role.
- Proven success with meeting sales targets is mandatory.
- Relationship management experience – able to build and influence professional relationships.
- Effective communicator (written and spoken).
- Interpersonal skills, able to operate in a diverse environment.
Job Specific Knowledge & Skills
- Solid time management skills ability to multi task and cope with peaks of demand.
- Advanced user of Microsoft Office and able to utilise technology well to present facts.
- Able to manage a diverse team’s performance and relationships.
- Analytical Thinking.
Additional Information
- Start date: August 2026.
- GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff.
- A UK enhanced DBS or equivalent police check is a pre requisite for all appointments.
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