Receptionist/Secretary
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Key skills for this role
About the Role
Pink Neon Advertising is seeking a Receptionist/Secretary to manage correspondence, filing, phone calls, visitor greeting, and travel coordination. Candidates need a Bachelor's degree, 0-4 years experience, proficiency in Microsoft Word and Excel, and fluency in Arabic and English.
Key Skills for This Role
Responsibilities
- Answer correspondence, complete forms, and prepare documents
- Maintain electronic and hard copy filing system
- Coordinate driver bookings as instructed by senior manager
- Answer telephone calls, direct to concerned employee, handle basic enquiries, take messages
- Prepare and send outgoing faxes, mail, and courier parcels; sort incoming mail
- Meet and greet visitors professionally and direct them to their meeting or appointment
- Coordinate business travel arrangements for employees and clients including flights and hotel booking
Requirements
- Bachelor's degree
- 0 4 years experience in a similar role
- Proficient in Microsoft Word and Excel
- Excellent command of Arabic and English
- Good organizational skills
- Can multitask and prioritize
- Excellent communication skills
- Ability to build partnerships and work in teams
- Can identify problems and escalate complex issues
Full Job Posting
Job Summary
- Answer correspondence, complete various forms related to assigned tasks and prepare other documents as needed.
- Maintain an electronic and hard copy filing system.
- Coordinate driver bookings as instructed by his/her senior manager.
- Answer telephone calls: direct them to the concerned employee, deal with basic enquires and take messages.
- Prepare and send outgoing faxes, mail and courier parcels. Sort incoming mail, faxes, and courier deliveries for distribution.
- Meet and greet visitors in a professional manner and direct them to their meeting or appointment.
- Coordinate business travel arrangements for employees and clients including flights and hotel booking as well as expense management, all in line with the firm’s travel and expense policies.
Job Requirements
- Bachelor’s degree.
- 0 – 4 years’ experience in a similar role.
- Proficient in Microsoft Word and Excel.
- Good organisational skills.
- Can multitask and prioritize assignments and requests.
- Excellent command of the Arabic and English.
- Excellent communication skills (written, verbal and listening).
- Ability to build partnerships and work well in teams.
- Can identify problems and refer/escalate complex issues to a higher level.
- Ensure deliverable are always of a high quality.
- Any other tasks required within the general scope of the department.
- UAE National candidate preferred.
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