Receptionist & Personal Assistant
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Key skills for this role
About the Role
Seeking a bilingual Receptionist & Personal Assistant to support a senior executive and manage front-desk operations. The role requires 3-5 years of experience in administrative support, strong organizational skills, and discretion in handling confidential information.
Key Skills for This Role
Responsibilities
- Serve as primary point of contact for visitors, clients, and business partners
- Manage calendars, appointments, and meeting schedules for senior executive
- Handle incoming calls, emails, and general inquiries
- Arrange travel bookings, accommodation, transportation, and itineraries
- Maintain filing systems for physical and electronic documents
- Draft correspondence, reports, presentations, and meeting documentation
Requirements
- Minimum 3 5 years of experience in a Receptionist, Personal Assistant, Executive Assistant, or Administrative Coordinator role
- Previous experience supporting senior management preferred
- Experience in a professional corporate environment highly desirable
- Bilingual communication skills
Full Job Posting
Position Overview
- We are seeking a highly organized, professional, and bilingual Receptionist & Personal Assistant to support a senior executive while overseeing front desk operations.
Key Responsibilities
- Serve as the primary point of contact for visitors, clients, and business partners.
- Welcome guests and ensure a professional and positive first impression.
- Handle incoming telephone calls, emails, and general inquiries efficiently.
- Manage visitor registrations and coordinate meeting room bookings.
- Receive and distribute mail, courier deliveries, and other correspondence.
- Maintain the reception and common meeting areas in a professional and organized manner.
- Provide day to day administrative support to a senior executive.
- Manage calendars, appointments, and meeting schedules.
- Coordinate internal and external meetings, including logistics and preparation of materials.
- Draft correspondence, reports, presentations, and meeting documentation.
- Prepare meeting agendas and track follow up actions.
- Screen communications and prioritize requests on behalf of the executive.
Experience Requirements
- Minimum 3–5 years of experience in a Receptionist, Personal Assistant, Executive Assistant, or Administrative Coordinator role.
- Previous experience supporting senior management is preferred.
- Experience in a professional corporate environment is highly desirable.
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