Receptionist & HR Administrator
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Key skills for this role
About the Role
Success Factor LLC is looking for a proactive Reception & HR Ad Administrator to serve as the first point of contact for visitors and employees while managing office operations, administration, and HR support.
Key Skills for This Role
Responsibilities
- Welcome visitors, candidates, customers, and suppliers
- Manage reception, visitor access, courier services, and general office administration
- Maintain a professional and organised workplace
- Coordinate office facilities, housekeeping, pantry, maintenance, and vendors
- Manage office supplies, inventory, company assets, fleet records, and telecom administration
- Maintain accurate records, reports, trackers, and documentation
- Support recruitment by coordinating interviews and candidate communication
- Maintain employee records, visa documentation, and personnel files
- Assist with onboarding, offboarding, and HR administration
- Prepare reports and administrative trackers
- Follow up on outstanding tasks to ensure timely completion
- Identify opportunities to improve administrative processes
Requirements
- Diploma or Bachelor's Degree in Business Administration or a related field
- 2–3 years of UAE experience in reception, administration, or office coordination
- Strong Microsoft Office skills (Excel, Word, Outlook)
- Experience maintaining reports, records, and administrative documentation
- Excellent written and spoken English
- Available to join immediately or within a short notice period
Full Job Posting
About the Role
- We're looking for a proactive, organised, and dependable Reception & HR Ad Administrator who enjoys keeping things running smoothly.
- This is more than a front desk role. You'll be the first point of contact for visitors, employees, candidates, and suppliers while ensuring our office operations, administration, and coordination functions run efficiently every day.
Key Responsibilities Office & Reception
- Welcome visitors, candidates, customers, and suppliers.
- Manage reception, visitor access, courier services, and general office administration.
- Maintain a professional and organised workplace.
Administration & Operations
- Coordinate office facilities, housekeeping, pantry, maintenance, and vendors.
- Manage office supplies, inventory, company assets, fleet records, and telecom administration.
- Maintain accurate records, reports, trackers, and documentation.
HR & Recruitment Support
- Support recruitment by coordinating interviews and candidate communication.
- Maintain employee records, visa documentation, and personnel files.
- Assist with onboarding, offboarding, and HR administration.
Reporting & Coordination
- Prepare reports and administrative trackers.
- Follow up on outstanding tasks to ensure timely completion.
- Identify opportunities to improve administrative processes.
What We're Looking For
- Strong ownership and accountability.
- Excellent organisation and attention to detail.
- Professional communication and interpersonal skills.
- Ability to manage multiple priorities independently.
- Strong problem solving skills and common sense.
- A proactive, positive, and service oriented attitude.
Requirements
- Diploma or Bachelor's Degree in Business Administration or a related field.
- 2–3 years of UAE experience in reception, administration, or office coordination.
- Strong Microsoft Office skills (Excel, Word, Outlook).
- Experience maintaining reports, records, and administrative documentation.
- Excellent written and spoken English.
- Experience supporting recruitment or HR administration is an advantage.
- Available to join immediately or within a short notice period.
What Success Looks Like
- Office operations run smoothly and professionally.
- Records, reports, and documentation are accurate and up to date.
- Visitors and employees receive responsive and professional support.
- Tasks are completed on time with minimal supervision.
- You're recognised as someone who takes ownership, stays organised, and gets things done.
Compensation
- Pay: AED3,000.00 AED3,500.00 per month
Additional Information
- Work Location: In person
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