Receptionist & Administrative Coordinator
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Key skills for this role
About the Role
Success Factor LLC seeks a proactive Receptionist & Administrative Coordinator to manage front desk operations, office facilities, fleet, telecom, and employee administration in Dubai.
Key Skills for This Role
Responsibilities
- Manage front desk operations and welcome visitors, candidates, customers, and suppliers
- Coordinate visitor access, courier services, and general office administration
- Maintain a professional, organized, and welcoming office environment
- Oversee office facilities, housekeeping, pantry operations, and workplace maintenance
- Coordinate with vendors and service providers to ensure uninterrupted office operations
- Monitor and manage office supplies, inventory, and company assets
- Maintain records for company vehicles, registrations, insurance, servicing, and compliance requirements
- Manage telecom services, SIM allocations, employee contact records, and related documentation
- Maintain employee records, visa documentation, and personnel files
- Support recruitment activities, interview scheduling, candidate coordination, and document collection
- Assist with employee onboarding, offboarding, and internal communication activities
- Prepare routine reports, trackers, and management updates
Requirements
- Diploma or Bachelor's Degree in Business Administration or a related field
- Minimum 2–3 years of UAE experience in reception, administration, office coordination, or a similar role
- Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and calendar management
- Experience maintaining records, reports, trackers, and administrative documentation
- Excellent verbal and written English communication skills
- Experience supporting recruitment, onboarding, or HR administration is an advantage
- Available to join immediately or within a short notice period
Full Job Posting
About the Role
- We are looking for a proactive, organized, and dependable Reception & Administrative Coordinator to support the smooth day to day operations of our business. As the first point of contact for visitors, employees, candidates, and external stakeholders, you will play a key role in creating a professio
Key Responsibilities
- Manage front desk operations and welcome visitors, candidates, customers, and suppliers
- Coordinate visitor access, courier services, and general office administration
- Maintain a professional, organized, and welcoming office environment
- Oversee office facilities, housekeeping, pantry operations, and workplace maintenance
- Coordinate with vendors and service providers to ensure uninterrupted office operations
- Monitor and manage office supplies, inventory, and company assets
- Maintain records for company vehicles, registrations, insurance, servicing, and compliance requirements
- Manage telecom services, SIM allocations, employee contact records, and related documentation
- Maintain accurate operational records, trackers, and administrative databases
- Maintain employee records, visa documentation, and personnel files
- Support recruitment activities, interview scheduling, candidate coordination, and document collection
- Assist with employee onboarding, offboarding, and internal communication activities
What We're Looking For
- Strong common sense, sound judgment, and problem solving ability
- A high level of ownership, accountability, and reliability
- Excellent organizational and multitasking skills
- Strong attention to detail and follow through
- Professional communication and interpersonal skills
- Ability to work independently and manage priorities with minimal supervision
- A responsive, proactive, and service oriented mindset
- Willingness to support urgent business requirements when necessary
Requirements
- Diploma or Bachelor's Degree in Business Administration or a related field
- Minimum 2–3 years of UAE experience in reception, administration, office coordination, or a similar role
- Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and calendar management
- Experience maintaining records, reports, trackers, and administrative documentation
- Excellent verbal and written English communication skills
- Experience supporting recruitment, onboarding, or HR administration is an advantage
- Available to join immediately or within a short notice period
What Success Looks Like
- Tasks are completed accurately and on time with minimal supervision
- Office operations run efficiently and professionally
- Records, reports, and trackers are consistently maintained and up to date
- Employees, visitors, and stakeholders receive responsive and professional support
- Issues are identified early, communicated clearly, and resolved proactively
- The individual is trusted as a reliable coordinator who takes ownership and gets things done
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