Receptionist cum Secretary
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Key skills for this role
About the Role
Professional Services in Doha, Qatar seeks a professional and organized Receptionist cum Secretary to manage front office operations, handle client interactions, and provide administrative support.
Key Skills for This Role
Responsibilities
- Welcome clients and visitors, manage the reception area, and maintain a professional first impression
- Handle client inquiries, provide accurate information about company services, and maintain strong customer relationships
- Receive, track, and assign incoming business leads to appropriate departments while ensuring timely follow up
- Manage calendars, schedule meetings, handle correspondence, prepare documents, and provide administrative support to management
- Answer and direct incoming phone calls, emails, and other communications professionally
- Maintain organized records, documents, and client information
- Coordinate with internal departments to ensure smooth communication and workflow
- Perform general administrative duties and support daily office operations
Requirements
- Minimum 1 year of experience in a Receptionist, Secretary, Administrative Assistant, or similar role
- Excellent communication and interpersonal skills
- Strong multitasking and organizational abilities
- Proficiency in MS Office (Word, Excel, Outlook) and basic data management
- Professional appearance and customer focused attitude
- Ability to work independently and manage multiple priorities effectively
Full Job Posting
Job Summary
- We are seeking a professional, organized, and customer oriented Receptionist cum Secretary to join our team.
- The ideal candidate will be responsible for managing front office operations, handling client interactions, coordinating business leads, and providing administrative support to ensure smooth day to day operations.
Core Responsibilities
- Front Office Management: Welcome clients and visitors, manage the reception area, and maintain a professional first impression.
- Client Relations: Handle client inquiries, provide accurate information about company services, and maintain strong customer relationships.
- Lead Distribution: Receive, track, and assign incoming business leads to the appropriate departments while ensuring timely follow up.
- Secretarial Support: Manage calendars, schedule meetings, handle correspondence, prepare documents, and provide administrative support to management.
- Answer and direct incoming phone calls, emails, and other communications professionally.
- Maintain organized records, documents, and client information.
- Coordinate with internal departments to ensure smooth communication and workflow.
- Perform general administrative duties and support daily office operations.
Requirements
- Minimum 1 year of experience in a Receptionist, Secretary, Administrative Assistant, or similar role.
- Excellent communication and interpersonal skills.
- Strong multitasking and organizational abilities.
- Proficiency in MS Office (Word, Excel, Outlook) and basic data management.
- Professional appearance and customer focused attitude.
- Ability to work independently and manage multiple priorities effectively.
- Knowledge of service sector operations in Qatar will be an added advantage.
Preferred Skills
- Front office and reception management
- Customer service and client relationship management
- Administrative and secretarial support
- Time management and multitasking
- Problem solving and coordination skills
- Attention to detail and professionalism
Pay
- Up to QAR3,500.00 per month
Work Location
- In person
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