Receptionist cum Executive Assistant (Arabic Speakers)
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About the Role
* **Job Title – Receptionist cum Executive Assistant (Arabic Speakers)** * **Duration – 12 months long term role** * **Work Location – Dubai Healthcare City** Mandatory – Arabic speakers preferred, Calendar planning, schedule meetings, and travel coordination along with front desk handling Job Responsibilities: * Front Desk Management: Greet and assist visitors, clients, VIP/VVIP guests professionally, ensuring a positive first impression of the organization.
Key Skills for This Role
Full Job Posting
Overview
- **Job Title – Receptionist cum Executive Assistant (Arabic Speakers)**
- **Duration – 12 months long term role**
- **Work Location – Dubai Healthcare City**
- Mandatory – Arabic speakers preferred, Calendar planning, schedule meetings, and travel coordination along with front desk handling
Job Responsibilities
- Front Desk Management: Greet and assist visitors, clients, VIP/VVIP guests professionally, ensuring a positive first impression of the organization.
- Call Handling & Correspondence: Manage incoming calls, emails, and inquiries; redirect calls to relevant departments and take accurate messages.
- Calendar & Meeting Coordination: Schedule appointments, manage meeting rooms, coordinate executive calendars, and arrange meetings, including refreshments when required.
- Office Administration: Maintain office supplies inventory, coordinate with vendors, and ensure smooth day-to-day administrative operations.
- Document Control: Handle filing, scanning, documentation, and maintain organized records (physical and digital).
- Travel & Logistics Support: Assist with travel bookings, hotel reservations, visa coordination, and transportation arrangements.
- Vendor & Facility Coordination: Liaise with maintenance, IT, catering, and other service providers to ensure uninterrupted office operations.
- General Administrative Support: Support HR and management with onboarding documentation, employee records, and other ad-hoc administrative tasks as assigned.
- Assistant to the General Manager (UAE) expense reporting, documentation, and other administrative support
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