Receptionist cum Admin Executive
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Key skills for this role
About the Role
Vantage in Dubai seeks a professional Receptionist cum Admin Executive to manage front desk operations and provide administrative support. The role includes greeting visitors, managing calls, maintaining office records, coordinating vendors, and supporting HR tasks.
Key Skills for This Role
Responsibilities
- Greet and welcome visitors, clients, and employees in a professional manner
- Manage incoming calls, emails, and correspondence, directing them to the appropriate departments
- Maintain the reception area, ensuring it is tidy, presentable, and welcoming at all times
- Coordinate meeting room bookings and ensure meeting rooms are prepared for use
- Maintain office records, files, and documentation in an organized manner
- Assist in preparing reports, letters, presentations, and other administrative documents
- Manage office supplies inventory and coordinate procurement when required
- Assist with employee onboarding documentation and administrative formalities
- Maintain and update company databases and contact lists
- Coordinate with vendors, service providers, and building management for office maintenance and repairs
- Monitor pantry, stationery, and office consumables and ensure adequate stock levels
- Assist in organizing company events, meetings, training sessions, and employee engagement activities
Requirements
- Bachelor's degree or Diploma in Business Administration or a related field
- 2–4 years of experience in a Receptionist, Administrative Assistant, or Office Coordinator role
- Experience in UAE based organizations is preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills in English
- Strong organizational and multitasking abilities
- Professional appearance and customer service oriented attitude
- Languages Preferred English, Hindi (Mandatory) any other spoken languages
Full Job Posting
About Vantage
- Vantage is a global, multi asset CFD broker offering clients access to a nimble and powerful service for trading CFDs on Forex, Indices, Shares, Commodities, Bonds, ETFs, and Cryptocurrencies.
- With over 15 years of market experience, our goal is to support your trading journey.
- Our commitment to high standards ensures a secure and reliable trading environment.
Key Responsibilities
- Greet and welcome visitors, clients, and employees in a professional manner.
- Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.
- Maintain the reception area, ensuring it is tidy, presentable, and welcoming at all times.
- Coordinate meeting room bookings and ensure meeting rooms are prepared for use.
- Maintain office records, files, and documentation in an organized manner.
- Assist in preparing reports, letters, presentations, and other administrative documents.
- Manage office supplies inventory and coordinate procurement when required.
- Assist with employee onboarding documentation and administrative formalities.
- Maintain and update company databases and contact lists.
- Coordinate with vendors, service providers, and building management for office maintenance and repairs.
- Monitor pantry, stationery, and office consumables and ensure adequate stock levels.
- Assist in organizing company events, meetings, training sessions, and employee engagement activities.
HR & Operations Support
- Assist with attendance tracking and leave records.
- Support HR with employee documentation and filing.
- Assist in processing expense claims and invoice tracking.
- Provide general administrative support to management and various departments as required.
Requirements
- Bachelor's degree or Diploma in Business Administration or a related field.
- 2–4 years of experience in a Receptionist, Administrative Assistant, or Office Coordinator role.
- Experience in UAE based organizations is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Strong organizational and multitasking abilities.
- Professional appearance and customer service oriented attitude.
- Languages Preferred English, Hindi (Mandatory) any other spoken languages
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