Receptionist cum Admin Assistant
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Key skills for this role
About the Role
A real estate development company in Dubai seeks a highly organized Receptionist cum Admin Assistant to support daily operations, including office management, document control, project support, and HR coordination.
Key Skills for This Role
Responsibilities
- Maintain and organize office supplies inventory and manage procurement
- Manage and maintain reception area
- Oversee filing systems (physical and digital)
- Handle scheduling, calendar management, and meeting coordination
- Manage CEO and Director daily, weekly schedule
- Coordinate with company driver and other staff for outdoor urgent needs
- Prepare, review, and format correspondence, reports, and presentations
- Assist project teams with administrative tasks
- Assist HR in onboarding, record keeping, and attendance tracking
- Plan company events, meetings, or conferences
Requirements
- English (Required)
- Highly organized and proactive
Full Job Posting
Job Overview
- We are seeking a highly organized and proactive Receptionist cum Admin Assistant to support daily operations in our real estate development company.
Key Responsibilities
- Maintain and organize office supplies inventory and manage procurement.
- Manage and maintain reception area, always ensuring a clean and organize space
- Oversee filing systems (physical and digital) for ease of access and compliance.
- Handle scheduling, calendar management, and meeting coordination.
- Manage CEO and Director daily, weekly schedule
- Coordinate with the company driver and other staff for outdoor urgent needs
- Maintain and organize office files. Records and documentation.
- Arrange and coordinate meetings including preparing minutes.
- Manage external contacts and maintaining regular communications
- Serves main point of contact for all incoming calls and redirect them accordingly
- Greet and welcome visitors and guest in a warm and professional manner
- Serve welcome drinks/coffees to guests
Document Control & Correspondence
- Prepare, review, and format correspondence, reports, and presentations.
- Develop and design high quality PowerPoint presentation for meetings and conferences.
- Manage incoming/outgoing communications (emails, letters, packages).
Project Support
- Assist project teams with administrative tasks such as tracking approvals, documentation follow up, and appointment setting.
- Coordinate with consultants, contractors, and clients as required.
- Support in updating project logs, contracts, and status reports.
- Assist in basic procurement coordination and vendor follow up.
Financial and HR Coordination
- Assist HR in onboarding new employees, record keeping, and attendance tracking.
- Support HR in visa processing, trade license renewals, insurance and PRO related documentation
Event & Travel Arrangements
- Plan company events, meetings, or conferences.
- Handle travel bookings for staff and management.
- Coordinate and Manage guest list and awards lists for events etc.
Salary
- AED 2,200 to AED 2,500 per month
Requirements
- Visa: Spouse / Own Visa
- Gender: Female
- Language: English (Required)
Work Location
- In person
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