Receptionist cum Admin Assistant

Role overview

Reception and front desk

• Welcome and professionally assist visitors, clients, candidates, and employees.
• Answer, screen, and transfer incoming telephone calls.
• Handle general enquiries and direct them to the appropriate department.
• Receive and distribute incoming mail, courier packages, and documents.
• Maintain a clean, organized, and professional reception area.
• Coordinate appointments, meetings, and visitor schedules.

Administrative support

• Provide general administrative support to management and different departments.
• Prepare letters, documents, reports, and correspondence as required.
• Maintain company records and documents through proper filing and organization.
• Manage office supplies and coordinate procurement when required.
• Assist with data entry and updating company databases.
• Coordinate office-related requirements with suppliers and service providers.
• Support the HR and recruitment team with administrative tasks when required.

Manpower and recruitment support

• Assist with receiving and organizing candidate CVs and documents.
• Coordinate candidate appointments, interviews, and joining formalities.
• Maintain basic employee and candidate records.
• Assist with preparing and organizing manpower-related documentation.
• Coordinate communication between candidates, employees, recruitment, and management teams.
• Support document collection and follow-ups.

Office coordination

• Assist with scheduling meetings and preparing meeting rooms.
• Coordinate internal and external communications.
• Maintain confidentiality of company, employee, and candidate information.
• Assist management with daily administrative requirements.
• Perform other administrative duties as assigned.

Requirements

• At least 1–2 years of experience in reception, administration, office coordination, or a similar role.
• UAE experience is preferred.
• Excellent verbal and written English communication skills.
• Professional, friendly, and presentable personality.
• Good knowledge of Microsoft Office, Word, Excel, and email.
• Strong organizational and time-management skills.
• Ability to multitask and work under pressure.
• Good attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Candidates able to join immediately will be preferred.

Compensation

• Pay is listed as AED 3,000–4,000 per month.

Work location

• Work location is in person.