Reception & Office Administrative Coordinator

Summary

The Receptionist & Administrative Assistant serves as the first point of contact for visitors, employees, vendors, contractors, and callers at our manufacturing facility and corporate office. This position is responsible for creating a professional, welcoming environment while managing front desk operations, visitor control, communications, and general administrative support.

The Receptionist plays a key role in maintaining efficient office operations, supporting internal departments, and ensuring a positive experience for all guests and employees.

Greet and assist visitors, customers, vendors, contractors, and employees in a professional and friendly manner.

Manage visitor sign-in procedures, security protocols, and visitor badges.

Notify employees of guest arrivals and coordinate visitor access as required.

Maintain reception and lobby areas to ensure a clean, organized, and professional appearance.

Serve as the primary point of contact for general inquiries.

Answer, screen, and route incoming telephone calls promptly and professionally.

Respond to general inquiries and direct requests to the appropriate department.

Monitor and distribute incoming emails received through general company mailboxes when applicable.

Provide administrative support to plant leadership, Human Resources, and other departments as needed.