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Real Estate Admin
Alfardan Real Estates LLC
Dubai, UAE
Contract
Onsite
Discovered 4 days ago
Real estate administrationProperty management recordsTenancy and lease coordinationEjari registration and renewalDubai Land Department (DLD) requirementsRERA-related administration
Free
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Ready to ScanKey skills for this role
Real estate administrationProperty management recordsTenancy and lease coordination
Key Skills for This Role
Real estate administrationProperty management recordsTenancy and lease coordinationEjari registration and renewalDubai Land Department (DLD) requirementsRERA-related administration
Full Job Posting
Real Estate Administration
- Provide daily administrative and coordination support to the Real Estate and Property Management team.
- Maintain records for company-owned and managed properties, including contracts, title documents, permits, and correspondence.
- Prepare property-related letters, notices, forms, reports, agreements, and other documents.
- Manage property emails and correspondence and maintain databases, spreadsheets, trackers, and management records.
- Monitor contract expiry dates, renewal dates, and other property-related deadlines.
Tenancy and Leasing Coordination
- Coordinate tenancy contract and lease preparation and renewal.
- Follow up with tenants on documents, signatures, payments, deposits, and other tenancy requirements.
- Coordinate tenant move-in and move-out procedures with relevant departments.
- Maintain tenant, lease period, rental amount, security deposit, and payment schedule records.
- Coordinate with brokers and agents on leasing activities, property viewings, and tenant requirements.
- Assist with property listings and keep property information accurate and updated.
Ejari, DLD, and RERA Coordination
- Assist with Ejari registration and renewal for tenancy contracts.
- Prepare and organize documentation for Ejari and other property-related submissions.
- Coordinate with tenants, landlords, agents, and service providers on Ejari requirements.
- Assist with Dubai Land Department and RERA-related administrative requirements when required.
- Coordinate with authorities, service centers, and external representatives and retain approvals and certificates.
- Ensure submissions and documentation are accurate and completed within required timelines.
Property Maintenance Coordination
- Receive and coordinate maintenance requests from tenants and property representatives.
- Liaise with maintenance companies, contractors, technicians, and suppliers.
- Arrange property inspections and maintenance visits and coordinate property access.
- Obtain maintenance quotations and submit recommendations to management for approval.
- Follow up on approved works, verify completion, and maintain related records.
- Escalate urgent, major, or unresolved maintenance issues to management.
Rental and Payment Coordination
- Maintain rental payment schedules and monitor upcoming and outstanding payments.
- Follow up with tenants regarding rental payments, cheques, transfers, deposits, and related requirements.
- Coordinate with Finance on collections, deposits, refunds, invoices, and property expenses.
- Assist with payment requests, receipts, statements, and supporting documentation.
Property Handover and Compliance
- Coordinate tenant move-in and move-out inspections, handover appointments, and key collection or return.
- Prepare and maintain handover documentation and record property condition and inspection issues.
- Coordinate snagging, repairs, reinstatement works, and outstanding work follow-up.
- Ensure property and tenancy documents are complete, accurate, properly signed, and up to date.
- Maintain confidentiality of tenant, owner, company, and property information.
Requirements
- Maintain complete, accurate, properly signed, and up-to-date property and tenancy documentation.
- Coordinate Ejari, DLD, RERA-related, permit, and other property documentation within required timelines.
- Maintain confidentiality of tenant, owner, company, and property information.
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