QA/QC Administrative Assistant

• Serve as a point of contact between QA/QC, commissioning, construction, subcontractors, and clients.
• Respond to requests promptly and professionally.
• Escalate missing documentation or schedule impacts to project leadership.

• Maintain project filing systems.
• Assist with onboarding documentation for QA/QC personnel.
• Order office supplies and maintain project administrative resources as needed.
• Support travel arrangements and scheduling when required.

• Maintain a high level of accuracy with minimal errors.
• Meet all deadlines for document submissions.
• Be proactive in identifying missing information.
• Maintain confidentiality of project documentation.
• Demonstrate strong organizational and time management skills.
• Communicate professionally with all project stakeholders.
• Prioritize work effectively in a fast-paced construction environment.

• Documentation is always current and easily accessible.
• Turnover packages are complete and submitted on time.
• Inspection and commissioning records are never delayed due to administrative issues.
• Project leadership can quickly obtain any requested documentation.
• QA/QC and commissioning teams spend more time in the field and less time searching for paperwork because administrative support is reliable and efficient.

Ultimately, the QA/QC/Cx Administrative Assistant should be viewed as the backbone of the project’s documentation process, ensuring that quality records are accurate, organized, and available to support inspections, commissioning, client turnover, and project closeout.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

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