Purchasing Supervisor

Role Overview

Key Responsibilities

• Process purchase requisitions and issue purchase orders according to hotel policies.
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Monitor inventory and work with Stores and Receiving to maintain adequate stock.
• Review quotations and help obtain competitive pricing while meeting quality standards.
• Verify purchasing documentation for accuracy and authorization.
• Follow up on outstanding orders and resolve delivery or supplier issues.
• Coordinate purchasing requirements with department heads.
• Review supplier invoices and resolve discrepancies with Finance.
• Maintain purchasing records and supplier documentation.
• Ensure compliance with IHG policies, internal controls, and local statutory requirements.
• Support inventory counts, procurement reporting, and audit activities.
• Perform other purchasing-related duties assigned by the Director of Finance and Business Support.

Requirements

• Bachelor’s degree or diploma in Supply Chain Management, Business Administration, Finance, or a related field.
• Two to three years of purchasing, procurement, or supply-chain experience.
• Hospitality industry experience is preferred.
• Knowledge of purchasing procedures, inventory control, and supplier management.
• Proficiency in Microsoft Excel and purchasing or ERP systems.
• Hotel procurement systems experience is preferred.
• Strong negotiation, organizational, and communication skills.
• Excellent attention to detail with the ability to manage multiple priorities and deadlines.
• Ability to build positive working relationships with suppliers and internal departments.