Purchase Assistant
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Key skills for this role
About the Role
EF ZIN is seeking a detail-oriented Purchase Assistant to join its procurement team in Al Quoz, UAE. The role involves assisting in order processing, supplier management, and inventory control for a delicatessen services company.
Key Skills for This Role
Responsibilities
- Assist in the preparation and processing of purchase orders and requisitions
- Ensure orders are placed accurately and in a timely manner, and follow up on order status
- Maintain records of all purchase orders and supplier communications
- Liaise with suppliers to obtain quotes, negotiate terms, and manage relationships
- Assist in evaluating supplier performance and resolving any issues or discrepancies
- Monitor inventory levels and coordinate with suppliers to ensure timely delivery
- Track inventory levels and manage reordering processes to maintain optimal stock levels
- Conduct periodic inventory audits and report any discrepancies or issues
Requirements
- Previous experience in a procurement or purchasing role in F&B is preferred
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with procurement software or ERP systems
- Attention to detail and accuracy in handling data and transactions
- Ability to work effectively in a team and handle multiple tasks simultaneously
Full Job Posting
Role Overview
- We are seeking a detail oriented and proactive Purchase Assistant to join our procurement team at Efzin delicatessen services LLC.
- The ideal candidate will assist in managing the procurement process, ensuring timely and cost effective acquisition of goods and services.
- This role involves working closely with suppliers, internal departments, and the purchasing team to support our company's operational needs.
Key Responsibilities
- Order Processing: Assist in the preparation and processing of purchase orders and requisitions.
- Ensure orders are placed accurately and in a timely manner, and follow up on order status.
- Maintain records of all purchase orders and supplier communications.
- Supplier Management: Liaise with suppliers to obtain quotes, negotiate terms, and manage relationships.
- Assist in evaluating supplier performance and resolving any issues or discrepancies.
- Monitor inventory levels and coordinate with suppliers to ensure timely delivery.
- Inventory Control: Track inventory levels and manage reordering processes to maintain optimal stock levels.
- Conduct periodic inventory audits and report any discrepancies or issues.
Qualifications
- Previous experience in a procurement or purchasing role in F&B is preferred.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with procurement software or ERP systems.
- Attention to detail and accuracy in handling data and transactions.
- Ability to work effectively in a team and handle multiple tasks simultaneously.
Working Conditions
- Standard office environment with occasional visits to supplier locations.
- Flexible schedule may be required based on operational needs.
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