Proposal Specialist

Role Overview

Key Responsibilities

• Manage end-to-end RFP, RFQ, and tender submissions.
• Review RFP documents and prepare compliance matrices, schedules, and responsibility trackers.
• Coordinate inputs from technical, legal, finance, HR, procurement, and operations teams.
• Develop and edit technical proposal content aligned with client requirements.
• Prepare executive summaries, credentials, references, methodologies, organizational charts, CVs, and submission documents.
• Ensure mandatory forms, declarations, certificates, and supporting documents are complete and compliant.
• Track clarifications, addenda, assumptions, exclusions, risks, and contractual requirements.
• Maintain document control, version control, approvals, and confidentiality.
• Coordinate post-submission clarification and presentation responses.
• Support contract award handover to project delivery and operations teams.
• Maintain proposal libraries, templates, credentials, CV databases, lessons learned, and bid records.

Minimum Qualifications

• Bachelor's degree in engineering is required.
• At least seven years of experience in bids, tenders, or proposal management is required.
• Complex PIF and giga-project RFP management experience from receipt through final submission is required.
• Experience in engineering consultancy, architecture, infrastructure, construction, project management consultancy, or related professional services is preferred.
• Strong understanding of technical and proposal structures and procurement processes is required.
• Experience coordinating multidisciplinary stakeholders is required.

Required Skills

• Advanced Microsoft Word, Excel, and PowerPoint skills are required.
• Knowledge of Adobe Acrobat and proposal collaboration platforms is required.
• Excellent written and spoken English is required; Arabic is an advantage.
• Strong attention to detail and ability to manage multiple deadlines are required.