Proposal Design Coordinator

Role overview

Skills and responsibilities

• Design and produce proposal documents from initial draft through final submission.
• Develop and maintain proposal templates, including styles, headers, graphics, contents pages and document navigation.
• Create PowerPoint presentations for client and capability presentations.
• Format CVs, project references, case studies and other standard proposal content.
• Organise the bid library and reusable proposal content.
• Create process flows, infographics, organisation charts and other proposal graphics.
• Use Adobe Creative Suite and other appropriate design tools for specialist graphics.
• Review proposals for formatting consistency, presentation quality and visual errors.
• Prepare final documents for client submission, including checks on page numbering, contents, references and graphics.
• Manage multiple production tasks and prioritise work according to bid deadlines.
• Improve the usability and efficiency of proposal templates and processes.
• Maintain an organised library of approved templates, graphics and images.

Required experience

• Minimum 3–5 years of experience in proposal design, document production, graphic design, marketing design or a similar role.
• Proven experience in proposal production, corporate documents or business development materials.
• Strong proficiency in Microsoft Word and PowerPoint, especially advanced formatting and page layout.
• Strong proficiency in Adobe Creative Suite, particularly InDesign, Illustrator and Photoshop.
• Ability to manage multiple priorities under tight deadlines.
• Strong attention to detail and a high standard of document quality.
• Good communication and collaboration skills with creative and technical teams.

Desirable experience

• Experience in engineering consultancy, data centre, construction or infrastructure environments is desirable but not essential.
• Experience with corporate brand guidelines, Canva or similar visualisation tools is desirable.
• Experience supporting business development and proposal production alongside marketing is desirable.

Success measures