Projects Executive – Dubai Future Academy (UAE National)
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Key skills for this role
About the Role
Dubai Future Foundation seeks a Projects Executive to support the planning and delivery of Dubai Future Academy programs. The role involves coordinating stakeholders, managing application cycles, and ensuring delivery readiness.
Key Skills for This Role
Responsibilities
- Support maintaining workplans, timelines, and task trackers for assigned programs
- Prepare and update readiness checklists and run of show documents
- Coordinate internal inputs for delivery including branding requests, room setup, access, and approvals
- Coordinate speaker scheduling, confirmations, and follow ups
- Prepare and share speaker briefing packs
- Support tech check coordination for online or hybrid sessions
- Capture meeting notes and action items and follow up
- Coordinate with operations lead for delivery readiness including venue, layout, signage, and participant flow
- Ensure key materials are prepared (agendas, participant packs, name tents, feedback tools)
- Support delivery days on ground with participant flow, session readiness, and issue resolution
- Prepare and send standard participant emails using approved templates
- Support end of program close out reports and consolidate close out materials
Requirements
- Bachelor's degree in any field
- 1–2 years of experience in project coordination, program operations, events, training delivery, or consulting support
- Organized and comfortable working with task trackers, checklists, and structured documentation
- Excellent written and spoken English communication skills
- Proficient in Excel, PowerPoint, Word, and collaboration tools like Teams and Zoom
- Strong attention to detail and follow through on tasks
- Curious, willing to learn, and quick to pick up new tools
- Positive energy, initiative, and team player
- Fluency in written and spoken Arabic is an additional asset
Full Job Posting
Life at Dubai Future Foundation
- Dubai Future Foundation aims to realize the vision of Dubai's leadership to institutionalize forward thinking methodologies and position Dubai as the leading city of the future.
- DFF runs projects such as Museum of the Future, Area 2071, Dubai Future Accelerators, One Million Arab Coders, Dubai Future Academy, etc.
Role Overview
- Projects Executive supports the planning and delivery of academy programs by coordinating stakeholders, supporting application selection cycles, and ensuring delivery readiness.
- The role suits someone who enjoys organised coordination, clear documentation, and being involved in delivery days.
Program & Project Support
- Support maintaining workplans, timelines, and task trackers for assigned programs.
- Prepare and update simple readiness checklists and run of show documents.
- Coordinate internal inputs needed for delivery, including branding requests, room setup needs, access, and approvals.
- Keep program documents organised with clear naming and version control.
Stakeholder & Speaker Coordination
- Coordinate speaker scheduling, confirmations, and follow ups for assigned sessions.
- Prepare and share speaker briefing packs with key details.
- Support basic tech check coordination for online or hybrid sessions.
- Capture meeting notes and action items and follow up to ensure completion.
Delivery Readiness & On Ground Support
- Coordinate with operations lead to ensure delivery readiness items are confirmed in advance.
- Ensure key materials are prepared and available, including agendas, participant packs, name tents, and feedback tools.
- Support delivery days on ground by assisting with participant flow, session readiness, and issue resolution.
Participant Experience & Communications
- Prepare and send standard participant emails using approved templates.
- Track participant confirmations and attendance lists.
- Receive participant questions and route them to the right team member.
Data, Reporting & Continuous Improvement
- Support end of program close out reports for assigned programs.
- Consolidate close out materials such as final agendas, run of show documents, attendance logs, and survey outputs.
- Support close out actions by confirming open items are completed and final materials are archived.
Who We're Looking For
- Bachelor's degree in any field.
- 1–2 years of experience in project coordination, program operations, events, training delivery, or consulting support.
- Organised and comfortable working with task trackers, checklists, and structured documentation.
- Excellent written and spoken English communication skills. Fluency in Arabic is an additional asset.
- Confident with Excel, PowerPoint, Word, Teams, and Zoom.
- Strong attention to detail, follow through on tasks, and take pride in doing work properly.
- Curious, willing to learn, and quick to pick up new tools.
- Positive energy, take initiative, and genuinely enjoy supporting people.
- Team player, flexible when priorities shift.
What Dubai Future Foundation Offers
- Unique opportunity to support learning journeys that build leadership capability and future skills.
- Work closely with an experienced academy team, engage with senior stakeholders, and support delivery alongside world class partners.
- Build practical skills in program delivery, coordination, communications, and reporting.
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