Project Specialist - PMO
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Key skills for this role
About the Role
Sanad is seeking a Project Specialist to support the Project Manager in coordinating project activities, maintaining governance standards, and ensuring precise tracking and reporting.
Key Skills for This Role
Responsibilities
- Coordinate and monitor all project workstreams and team activities to align with objectives, timelines, milestones, and deliverables
- Develop and maintain the integrated project schedule using Microsoft Project, ensuring accuracy, baseline integrity, milestone tracking, and dependency management
- Prepare comprehensive governance materials including dashboards, status reports, presentations, and management updates
- Facilitate coordination among project stakeholders, organize meetings, prepare agendas and minutes, and ensure timely follow up on actions and decisions
- Maintain centralized project records and documentation, supporting audit readiness and ensuring compliance with project controls and governance standards
- Maintain risk and issue registers, track mitigation actions, support identification of blockers and dependencies, and escalate critical items as necessary
- Support procurement related documentation and vendor coordination activities, liaising with finance, procurement, IT, and operations
Requirements
- Bachelor's degree in Engineering, Project Management, Business Administration, or a related technical field
- Project management certification or coursework (PMP, CAPM, PRINCE2 Foundation, or Microsoft Project training) preferred
- Minimum of 3 years' experience in project coordination, PMO support, or project controls within a structured project management environment
- Proficiency in Microsoft Project, Planner, Excel dashboards, and other project tracking tools
- Strong skills in coordinating cross functional teams, managing project schedules, governance reporting, risk and issue tracking, and stakeholder communication
- Demonstrate analytical thinking, problem solving abilities, and thorough understanding of project management methodologies and governance standards
- Experience in procurement and vendor coordination support is a plus
- Capable of maintaining meticulous project documentation, supporting audit readiness, and ensuring compliance with organizational project controls
Full Job Posting
About the Role
- The Project Specialist plays a pivotal role in supporting the Project Manager by coordinating project activities, maintaining governance standards, and ensuring precise tracking, reporting, and communication across all project workstreams.
- This position is essential for the successful execution of Center of Excellence projects within the Aviation & Aero Engine MRO division, utilizing structured project management practices and tools such as Microsoft Project.
- The specialist is responsible for preserving the integrity of project schedules, dependencies, milestones, dashboards, and governance documentation throughout the project lifecycle.
- Additionally, this role ensures that approved project management methodologies are consistently applied, including project planning, governance, controls, reporting, documentation, risk and issue tracking, and escalation procedures.
- The role also supports governance activities such as meeting management, dashboard preparation, stakeholder communication, procurement follow up, and maintaining project records in alignment with organizational standards.
Your Responsibilities
- Project Workstream Coordination: Coordinate and monitor all project workstreams and team activities to align with objectives, timelines, milestones, and deliverables, ensuring adherence to approved methodologies and escalating deviations or delays.
- Schedule Management: Develop and maintain the integrated project schedule using Microsoft Project, ensuring accuracy, baseline integrity, milestone tracking, and dependency management.
- Governance Reporting: Prepare comprehensive governance materials including dashboards, status reports, presentations, and management updates to support steering committees and management reviews.
- Cross functional Communication: Facilitate coordination among project stakeholders, organize meetings, prepare agendas and minutes, and ensure timely follow up on actions and decisions.
- Documentation and Compliance: Maintain centralized project records and documentation, supporting audit readiness and ensuring compliance with project controls and governance standards.
- Risk, Issue and Change Tracking: Maintain risk and issue registers, track mitigation actions, support identification of blockers and dependencies, and escalate critical items as necessary.
- Procurement and Vendor Coordination: Support procurement related documentation and vendor coordination activities, liaising with finance, procurement, IT, and operations to facilitate smooth project execution.
Who we are looking for
- We seek a dedicated Project Specialist with a Bachelor's degree in Engineering, Project Management, Business Administration, or a related technical field.
- Project management certification or coursework, such as PMP, CAPM, PRINCE2 Foundation, or Microsoft Project training, is preferred.
- The ideal candidate will have a minimum of 3 years' experience in project coordination, PMO support, or project controls within a structured project management environment.
- Proficiency in Microsoft Project, Planner, Excel dashboards, and other project tracking tools is essential.
- Strong skills in coordinating cross functional teams, managing project schedules, governance reporting, risk and issue tracking, and stakeholder communication are required.
- We value individuals who demonstrate analytical thinking, problem solving abilities, and a thorough understanding of project management methodologies and governance standards.
- Experience in procurement and vendor coordination support is a plus.
- The candidate should be capable of maintaining meticulous project documentation, supporting audit readiness, and ensuring compliance with organizational project controls.
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