Project Coordinator ( FF&E)
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Cube Wooden Works seeks a Project Coordinator (FF&E) to support the FF&E design function by coordinating specifications, material selections, supplier communication, documentation, and project tracking.
Key Skills for This Role
Responsibilities
- Support FF&E Designer in preparing material boards, fabric selections, finishes, and product specifications.
- Create and update FF&E schedules including furniture, lighting, accessories, art, fabrics, rugs, and decorative elements.
- Coordinate pricing, samples, and lead times with approved suppliers.
- Maintain and organize all project documents including FF&E schedules, material specs, RFIs, submittals, drawings, and approvals.
- Ensure version control for drawings and FF&E documents across all design teams.
Requirements
- Experience in FF&E coordination and document control
- Ability to maintain version control for drawings and documents
- Proficiency in Teamwork or shared drive systems
Full Job Posting
Role Overview
- The Project Coordinator FF&E plays a key role in supporting the FF&E design function by coordinating specifications, material selections, supplier communication, documentation, and project tracking.
- The role ensures all FF&E design deliverables are produced accurately, aligned with design standards, client selections, and project timelines.
- The role includes responsibility for document control—ensuring all project files, drawings, specifications, approvals, and FF&E schedules are accurately stored, version controlled, and aligned with documentation protocols.
Key Responsibilities
- Support the FF&E Designer in preparing material boards, fabric selections, finishes, and product specifications.
- Create and update FF&E schedules including furniture, lighting, accessories, art, fabrics, rugs, and decorative elements.
- Coordinate pricing, samples, and lead times with approved suppliers.
- Liaise with FF&E vendors to request quotations, samples, catalogues, and product availability.
- Track supplier submissions and ensure all details are updated in the FF&E tracker.
- Follow up with Procurement to ensure specifications are aligned with approved design intent.
- Assist in preparing FF&E presentations for client approvals.
- Support in reviewing vendor submittals to ensure compliance with design specifications.
- Maintain detailed records of client selections, sign offs, and revisions.
- Update the FF&E progress tracker and ensure all milestones are aligned with project timelines.
- Coordinate with the design team (2D, 3D, RM, Project Fit out) to ensure FF&E integration with layouts and 3D renders.
- Prepare and submit material boards for client presentations.
Document Control Responsibilities
- Maintain and organize all project documents including FF&E schedules, material specs, RFIs, submittals, drawings, and approvals.
- Ensure version control for drawings and FF&E documents across all design teams.
- Ensure all files are uploaded, updated, and correctly labeled in Teamwork/Shared Drive.
- Track document approvals from the Head of Design, Head of FF&E, and clients.
- Ensure engineers, designers, and RMs only use the latest approved versions of drawings and specifications.
- Log all incoming/outgoing documents and maintain clear audit trails.
- Distribute updated documents to internal teams (RM, 2D, 3D, Procurement, Project Fit out) on time.
- Notify stakeholders of any design updates, revisions, or changes in FF&E specifications.
- Liaise with Project Fit Out teams to ensure alignment between on site requirements and FF&E deliverables.
Work Location
- In person
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Cube Wooden Works
Receptionist - Arabic speaking Preferred
Dubai, UAE
Cube Wooden Works in Dubai is seeking a Receptionist to manage front desk operations, greet visitors, answer calls, manage emails, and coordinate appointments. Arabic speaking is preferred.
Fleet / Transport Manager
Dubai, UAE
Cube Wooden Works is seeking a Fleet/Transport Manager in Dubai to oversee vehicle operations, driver scheduling, fleet maintenance, and fuel consumption. Requires a Bachelor's degree, 3-5 years of fleet management exper
Project Manager - Fit-out
Dubai, UAE
Cube Wooden Works seeks a Project Manager for interior fit-out projects in Dubai. The role requires 3-5 years UAE experience, overseeing design, site progress, and client communication. Immediate joiners preferred.
Quantity Surveyor
Dubai, UAE
Cube Wooden Works seeks a qualified Quantity Surveyor with prior experience in joinery and fit-out. The role requires strong math, data analysis, and communication skills. Minimum 3+ years UAE experience required.
Interior Fit-out Foreman with heavy bus license
Dubai, UAE
Cube Wooden Works seeks an experienced Site Supervisor for fit-out projects in Dubai. The role requires overseeing daily site operations, ensuring project milestones, safety, and quality. Candidates must have at least 3
IT Support Engineer
Dubai, UAE
Cube Wooden Works seeks an IT Support Engineer to install, configure, and support workstation software, hardware, printers, and phones. The role includes analyzing staff needs, implementing systems, and troubleshooting p
Health and Safety Officer
Dubai, UAE
Cube Wooden Works is hiring a Health and Safety Officer with 3-5 years of on-site experience in construction or manufacturing. The role involves inspections, risk management, training, incident response, and documentatio
Factory Administrator
Dubai, UAE
Cube Wooden Works is seeking a Factory Administrator to perform administrative and clerical tasks, including answering calls, scheduling appointments, and assisting managers. Requires proficiency in Microsoft Office, str
Receptionist - Arabic speaking Preferred
Dubai, UAE
Fleet / Transport Manager
Dubai, UAE
Project Manager - Fit-out
Dubai, UAE
Quantity Surveyor
Dubai, UAE
Interior Fit-out Foreman with heavy bus license
Dubai, UAE
IT Support Engineer
Dubai, UAE
Health and Safety Officer
Dubai, UAE
Factory Administrator
Dubai, UAE