Project Assistant Manager / Senior Mechanical Engineer
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Key skills for this role
About the Role
Ayedh Dejem Group seeks a Senior Mechanical Engineer to oversee real estate development projects in Dubai. The role requires 8-10 years of project management experience in real estate or construction, with PMP certification.
Key Skills for This Role
Responsibilities
- Lead and oversee day to day project operations across all active Dubai developments, ensuring delivery milestones are met
- Monitor overall project health — schedule, cost, quality, and HSE — and take proactive corrective action
- Coordinate activities of multi disciplinary teams including planning, commercial, design, and construction
- Review and validate project schedules, lookahead programs, and progress reports
- Conduct regular site inspections and progress meetings to assess work quality and contractor performance
- Manage project handover processes from construction completion through snagging, DLP administration, and final close out
- Act as primary point of contact for main contractors, subcontractors, consultants, and specialist vendors
- Oversee contractor performance against contractual obligations and issue formal notices where deficient
- Chair or co chair weekly and monthly project progress meetings; ensure minutes and action logs are issued
- Review contractor submissions including method statements, ITPs, material submittals, shop drawings, and RFIs
- Support evaluation of Extension of Time claims and variation orders
- Monitor project budgets and expenditure; flag cost risks and recommend mitigation measures
Requirements
- Bachelor's degree in Mechanical Engineering
- PMP certification (PMI), PRINCE2, or equivalent professional project management qualification
- Authorized and certified to work in the UAE
- Minimum 8–10 years of progressive experience in project management within real estate development or construction, with at least 2 years in a managerial role
- Proven track record of delivering mixed scale projects in the UAE, ideally with direct experience in the Dubai market
- Strong understanding of construction contracts (FIDIC, NEC, or bespoke UAE forms) and contract administration principles
- Working knowledge of project scheduling (Primavera P6 / MS Project / JIRA) and cost management principles
- Experience interfacing with Dubai government authorities for permitting and regulatory compliance
- Proficiency in English and Arabic language (written/spoken)
Full Job Posting
About Us
- Ayedh Dejem Real Estate Development, part of the Ayedh Dejem Group, is a leading private enterprise headquartered in Jeddah, KSA, specializing in acquisition, development, and management of properties across KSA, UAE, Egypt, Turkey, and the United Kingdom.
Job Summary
- The Senior Mechanical Engineer is a senior field leadership role responsible for overseeing the end to end delivery of real estate development projects across the Dubai portfolio, operating as the primary on the ground representative of the Project Head of Department.
Project Delivery & Operations
- Lead and oversee day to day project operations across all active Dubai developments, ensuring delivery milestones are met in accordance with the approved master program.
- Monitor overall project health — schedule, cost, quality, and HSE — and take proactive corrective action where deviations are identified.
- Coordinate the activities of multi disciplinary teams including planning, commercial, design, and construction, ensuring alignment and effective information flow.
- Review and validate project schedules, lookahead programs, and progress reports prepared by the Project Planner, ensuring accuracy and reliability before escalation.
- Conduct regular site inspections and progress meetings to assess work quality, contractor performance, and adherence to approved drawings and specifications.
- Manage project handover processes from construction completion through snagging, DLP administration, and final close out.
Contractor & Consultant Management
- Act as the primary point of contact for main contractors, subcontractors, consultants, and specialist vendors across Dubai projects.
- Oversee the performance of contractors against contractual obligations — scope, programme, quality, and HSE requirements — and issue formal notices where performance is deficient.
- Chair or co chair weekly and monthly project progress meetings; ensure minutes of meetings (MoM) and action logs are issued and followed up in a timely manner.
- Review contractor submissions including method statements, inspection and test plans (ITPs), material submittals, shop drawings, and RFIs; coordinate review and approval with design consultants.
- Support the evaluation of Extension of Time (EOT) claims and variation orders (VOs) in conjunction with the Planner and Cost QS, providing on site context and technical input.
Commercial & Contract Administration
- Monitor project budgets and expenditure in coordination with the Cost & Quantity Surveyor; flag cost risks and recommend mitigation measures to the Head of Department.
- Review and endorse contractor interim payment applications, ensuring alignment with certified progress and contract entitlement prior to submission for approval.
- Coordinate with the commercial team on procurement activities for subcontracted works, ensuring timely award and mobilization in line with the project program.
- Ensure all contractual communications are properly documented, issued within required timeframes, and maintained in the project DMS.
- Administer project contracts (FIDIC, NEC, or bespoke forms as applicable) in coordination with the Head of Department and legal team.
Stakeholder & Authority Coordination
- Liaise with Dubai government authorities, regulatory bodies, and utilities (including DDA, Dubai Municipality, DEWA, Trakhees, and other relevant entities) to ensure all permits, NOCs, and approvals are obtained on schedule.
- Maintain strong relationships with end clients, investors, and project financiers as required; prepare and present project status updates and executive briefings.
- Represent the company professionally in all external meetings, negotiations, and site related engagements within the Dubai jurisdiction.
- Coordinate with local authorities on health, safety, and environmental compliance, ensuring all statutory obligations are fulfilled.
Reporting & Governance
- Prepare and submit comprehensive weekly and monthly project status reports to the Project Head of Department, covering program performance, cost status, quality observations, risks, and key decisions required.
- Maintain the Dubai project risk register, identifying emerging risks and tracking the effectiveness of mitigation measures.
- Ensure project records, correspondence, and documentation are maintained in accordance with the company's Document Management System (DMS) protocols.
- Support internal and external project audits, due diligence exercises, and lessons learned reviews.
- Uphold and enforce compliance with company governance policies, approval thresholds, and HSE standards across all Dubai operations.
Technical Design & Engineering
- Enforce Strict Compliance: Author, review, and approve critical technical specifications, engineering datasheets, and calculation packages to comply with global industry standards (e.g., ASME, ASTM, ISO, ASHRAE, API) and UAE regulations.
Qualifications and Certifications
- Bachelor's degree in Mechanical Engineering.
- PMP certification (PMI), PRINCE2, or equivalent professional project management qualification is a must.
- Authorized and certified to work in the UAE.
Work Experience
- Minimum 8–10 years of progressive experience in project management within the real estate development or construction sector, with at least 2 years in a managerial role.
- Proven track record of delivering mixed scale projects in the UAE, ideally with direct experience in the Dubai market and familiarity with Dubai regulatory authorities from the client side.
- Strong understanding of construction contracts (FIDIC Silver/Gold/Red Book, NEC, or bespoke UAE forms) and contract administration principles.
- Working knowledge of project scheduling (Primavera P6 / MS Project / JIRA) and cost management principles sufficient to critically review outputs from specialist team members.
- Experience interfacing with Dubai government authorities (Dubai Municipality, DDA, DEWA, Trakhees, etc.) for permitting and regulatory compliance.
- Proficiency in Microsoft Office Suite; familiarity with document management platforms (Aconex, Procore, or equivalent) is an advantage, and ERP systems.
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