Procurement Officer

Overview

• Obtain quotations for the PR’s risen from Sales Dept. & from other branches.
• Compare and manage quotes in terms of the specifications.
• Sourcing of new vendors in addition to existing suppliers.
• Prepare & secure required signature/ approval on quotations from concerned dept in compliance with quality, accuracy and original terms & conditions of PR’s.
• Obtain freight charges from shipping companies for overseas orders to reduce the shipping/purchase cost submitted by our suppliers.
• Negotiate with suppliers/vendors on prices and for better payment terms.
• Issue Purchase orders & forward to suppliers. Co-ordinate and follow up with them for deliveries.
• Co-ordinate with shipping agent to get the import orders clearance from port.
• All imports applicable municipality/regulatory permits & duty exemptions to be processed on time as per requirement.
• Co-ordinate with storekeeper for the deliveries and to ensure all deliveries are against orders or official confirmations only.
• Update end users on the delivery of the products either to Plant site or other EIGC locations respectively.
• Review & verify cost incurred to a particular shipment from overseas suppliers based on GRN & forward to accounts dept.
• Receipt of invoices and hand over to accounts dept. after confirmation of GRN/Job completion
• Ensure to take corrective action of any non-conformance raise against order delivery by stores.
• Prepare weekly/monthly procurement reports and submit on time to HOD.
• Vendor’s qualification & evaluation to be done as per procurement process requirement.
• Ensure all supplier agreements/contracts are in place, reviewed timely and supplies to be arranged accordingly.
• Ensure all procurement data & details are saved appropriately and retractable.