Procurement Officer

Overview

Key Responsibilities

• Verify procurement requisitions by checking/comparing items requested to supplier offers, procurement records; available in stock; clarify unclear items/specifications; recommend alternatives and ensure approvals are made available prior raising a Purchase Order.
• Report available inventory items by verifying stock, scheduling delivery.
• Responsible for new supplier’s onboarding procedures, system entries & obtaining the required approvals
• Prepare purchase orders by verifying specifications and price; Analyze supplier proposals and recommend the best options; obtaining recommendations from suppliers for substitute items; obtaining approval from requisition department.
• Sending Purchase order to suppliers; monitor and expedite orders, follow up all shipping and logistical operations and formalities, keeping stakeholders informed for delivery scheduling updates.
• Maintain, review, communicate and resolve order claims pertaining to non-compliance in volumes, standards or quality. Make debit requests if necessary.
• Facilitate and communicate return to suppliers of goods which are over-delivered, of wrong specifications, no-compliant or damaged.
• Verify receipt of items by comparing items received to items ordered; resolve delivery errors with suppliers.
• andthe company needyurchasing with tions e following:
• Keep information accessible by sorting and filing documents and communication records to the related orders.
• Maintain and review computerized or manual records of items procured, costs, delivery, product performance, and inventories.
• Review catalogs, industry periodicals, directories, trade journals, and Internet sites, and consult with other department personnel to locate necessary goods and services.
• Arrange the invoices of duty and freight charges for imported shipments along with system entries.
• Facilitate customs clearance with appionted agent to delivery the goods on time.
• Ensure compliance with company policies and legal requirements.

Basic Qualification And Education

Minimum Experience

Core Competencies And Technical Skills

• Excellent Communcation skills verbal and written skills for vendor relationship management.
• Excellent negotiation skills.
• Attention to detail.
• Strong ability to analyze spend data, market trends, and supplier performance.
• Computer literate with detailed practical knowledge of Microsoft Excel, Word and PowerPoint and ERP systems (Dynamics)
• Ability to work independently and collaboratively.
• Knowledge on the principles and applications associated with procurement, logistics and warehouse.