Procurement Executive
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Key skills for this role
About the Role
Warehouse gym seeks a Procurement Executive to manage day-to-day procurement, supplier relationships, and purchasing processes. The role requires 3-5 years of procurement experience, strong negotiation skills, and proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Receive and review purchase requests, ensuring specifications, quantities, and timelines are clearly defined
- Prepare and issue Local Purchase Orders (LPOs) in line with company policies and approval processes
- Source products and services from approved suppliers while ensuring value, quality, and service standards
- Maintain and update supplier database, including contact details, pricing, and service agreements
- Verify supplier invoices against approved LPOs, delivery notes, quotations, and agreed pricing
- Assist with price comparisons, market benchmarking, and identify cost saving opportunities
- Coordinate with suppliers and logistics providers to ensure timely delivery
- Provide regular updates on procurement activities, supplier performance, and outstanding orders
Requirements
- 3 5 years experience in procurement, purchasing, supply chain, or related role
- Experience in hospitality, fitness, facilities management, retail, or multi site operations preferred
- Strong negotiation and supplier relationship management skills
- Proficient in Microsoft Office, particularly Excel
- Valid UAE driving licence preferred
Full Job Posting
Role Overview
- The Procurement Executive is responsible for managing day to day procurement activities, supplier relationships, purchasing processes, and timely delivery of goods and services across the business.
- The role works closely with internal departments to ensure operational requirements are met while maintaining quality standards, cost efficiency, and supplier performance.
Key Responsibilities
- Receive and review purchase requests, ensuring specifications, quantities, and timelines are clearly defined.
- Prepare and issue Local Purchase Orders (LPOs) in line with company policies and approval processes.
- Source products and services from approved suppliers while ensuring value, quality, and service standards.
- Place orders with suppliers and confirm order acceptance and delivery schedules.
- Monitor outstanding orders and proactively follow up to prevent delays.
- Maintain accurate procurement records, purchase orders, quotations, and supplier documentation.
- Support procurement requirements for operational needs, projects, and new business initiatives.
- Maintain and regularly update the supplier database, including contact details, pricing, and service agreements.
- Source and evaluate new suppliers to support business requirements and improve competitiveness.
- Build and maintain strong working relationships with suppliers and service providers.
- Support supplier onboarding and ensure all required documentation is obtained and maintained.
- Conduct regular supplier performance reviews relating to quality, service, pricing, and delivery performance.
Invoice Verification & Documentation
- Verify supplier invoices against approved LPOs, delivery notes, quotations, and agreed pricing.
- Investigate and resolve discrepancies before submission for payment.
- Coordinate with the Finance team to ensure timely and accurate supplier payments.
- Maintain organised procurement files, supplier agreements, and supporting documentation.
- Support internal and external audit requirements as required.
Cost Control & Commercial Performance
- Assist with regular price comparisons and market benchmarking exercises.
- Identify opportunities for cost savings and process improvements.
- Support negotiations with suppliers to achieve competitive pricing and favourable terms.
- Monitor procurement spend and highlight trends, risks, or opportunities.
- Keep informed of market developments, supplier changes, and industry pricing trends.
Logistics & Internal Coordination
- Coordinate with suppliers and logistics providers to ensure timely delivery of goods and services.
- Support stock transfers and procurement requirements across locations.
- Verify delivered goods against purchase orders for quantity, quality, and condition.
- Communicate delivery updates, shortages, or delays to relevant stakeholders.
- Ensure damaged, rejected, or incorrect goods are reported and resolved promptly.
Reporting & Communication
- Provide regular updates on procurement activities, supplier performance, and outstanding orders.
- Support the preparation of procurement reports and spend analysis.
- Maintain effective communication with Operations, Finance, Facilities, Marketing, and other departments.
- Recommend improvements to procurement processes and supplier performance.
Compliance & Best Practices
- Ensure all procurement activities comply with company policies, procedures, and approval processes.
- Maintain confidentiality of supplier information, pricing, contracts, and commercial data.
- Support compliance with health and safety, operational, and regulatory requirements.
- Promote procurement best practices and contribute to continuous improvement initiatives.
Qualifications & Skills
- 3–5 years' experience in procurement, purchasing, supply chain, or a related role.
- Experience within hospitality, fitness, facilities management, retail, or multi site operations is preferred.
- Strong negotiation and supplier relationship management skills.
- Good commercial awareness with the ability to identify cost saving opportunities.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication and stakeholder management skills.
- Proficient in Microsoft Office, particularly Excel, and procurement systems.
- Detail oriented with strong analytical and problem solving abilities.
- Ability to work effectively in a fast paced environment and support multiple departments.
- Knowledge of contract management, supplier evaluation, and procurement best practices is an advantage.
- Valid UAE driving licence preferred.
Compensation
- Pay: AED 6,000.00 AED 8,000.00 per month
Schedule
- Job Type: Full time
- Work Location: In person
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