Procurement Assistant / Purchasing Assistant / Procurement Coordinator
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Key skills for this role
Role Overview
The role supports supply chain operations, vendor interactions, and operational purchasing workflows.
The position is described as entry-to-mid level and reports to a Procurement Manager or Purchasing Lead.
Key Skills for This Role
Full Job Posting
Role Overview
The role supports supply chain operations, vendor interactions, and operational purchasing workflows.
The position is described as entry-to-mid level and reports to a Procurement Manager or Purchasing Lead.
Responsibilities
- Process purchase requisitions and issue approved purchase orders.
- Track delivery schedules and maintain purchasing logs.
- Maintain key vendor databases.
- Obtain comparative supplier quotations and compile pricing sheets.
- Conduct initial quality and invoice matching checks.
- Monitor safety stock thresholds and purchasing lead times.
- Resolve delivery discrepancies.
- Coordinate with Operations, Warehouse, Finance, logistics providers, and suppliers.
- Support basic vendor performance reviews.
- Maintain procurement records for governance and audits.
Qualifications
- Bachelor's degree or diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
- 1–2 years of practical experience in purchase orders, requisitions, delivery order matching, and vendor invoice auditing.
- Capability to source vendors, request quotations, compare pricing, and support vendor reviews.
- Basic understanding of inventory control, reorder points, safety stock, and lead-time tracking.
- Hands-on exposure to ERP systems and procurement tools, including options such as SAP, Oracle NetSuite, Odoo, Zoho Inventory, or Microsoft Dynamics.
- Intermediate Microsoft Excel or Google Sheets skills, including lookup functions, pivot tables, SUMIFS, and data validation.
- Ability to negotiate basic supplier payment terms, pricing discounts, and delivery arrangements.
- Understanding of procurement policies, anti-bribery standards, ethical sourcing, and audit documentation.
- Clear written and verbal communication skills.
- Strong organization, problem-solving, ethics, attention to detail, and resilience.
Core Skills
- Procurement operations and purchase order processing.
- Supplier sourcing, quotation analysis, and vendor management.
- Inventory and safety stock monitoring.
- ERP and procurement systems.
- Spreadsheet reporting and purchasing analytics.
- Compliance, ethical sourcing, and audit readiness.
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