Admin Assistant / Office Coordinator / Admin Officer
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Key skills for this role
Role Overview
The organization is seeking an organized and proactive Admin Assistant, Office Coordinator, or Admin Officer.
The role supports day-to-day office operations and a functional, welcoming workplace environment.
The position collaborates with operations, finance, human resources, procurement, building management, and external vendors.
Key Skills for This Role
Full Job Posting
Role Overview
The organization is seeking an organized and proactive Admin Assistant, Office Coordinator, or Admin Officer.
The role supports day-to-day office operations and a functional, welcoming workplace environment.
The position collaborates with operations, finance, human resources, procurement, building management, and external vendors.
Core Responsibilities
- Manage front desk operations, correspondence, office supplies, facilities maintenance, travel logistics, and meeting facilities.
- Assist with petty cash and vendor invoice verification.
- Source suppliers, request comparative quotes, prepare purchase requisitions, and monitor inventory.
- Coordinate executive travel itineraries, including flights, hotels, visas, and ground transport.
- Maintain physical and digital document archives, version control, record retention, and retrieval.
- Maintain inventory logs, expense tracking sheets, and operational rosters.
- Greet visitors, handle inquiries, draft office announcements, and collaborate with internal teams.
Qualifications and Experience
- A bachelor's degree or diploma in a relevant business, office management, communications, or secretarial field is required.
- The role requires 1–2 years of practical office operations or facility coordination experience.
- Hands-on vendor management, procurement, document control, and travel coordination experience is required.
- Professional written and verbal communication skills are required.
- Previous purchasing, supply chain, administration, or operations experience is an advantage.
Software and Technical Skills
- Experience with Microsoft 365, Google Workspace, Zoom, Teams, and Slack is required.
- Intermediate Excel or Google Sheets skills must include lookup formulas, pivot tables, SUMIFS, and data validation.
- Basic proficiency with spreadsheets, procurement or ERP tools, and online collaboration platforms is required.
Professional Attributes
- The role requires integrity, ethical standards, data confidentiality, and adherence to data privacy standards.
- Strong organization, problem-solving, attention to detail, emotional intelligence, and a proactive service orientation are required.
Work Arrangement
- The description states that the role can be performed in a remote environment.
- The role requires independent work and management of multiple tasks.
Additional Preferences
- Interest in technology, cloud computing, or AWS-related community initiatives is beneficial.
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