Procurement Administrator

Role Overview

Core Responsibilities

• Maintain a centralized folder and master tracker for signed agreements, including counterparties, values, dates, scope, owners, and status.
• Flag upcoming renewals, expiries, and gaps where a signed agreement is missing before a purchase order is issued.
• Update agreement records after amendments, extensions, or novations.
• Prepare purchase orders from signed agreements using cost controller inputs and correct project allocation, category, scope, and values.
• Own the purchase order lifecycle in the ERP through creation, approval follow-up, confirmation, and sharing with the requestor.
• Action purchase order revisions and maintain vendor records before purchase order issuance.
• Resolve vendor queries and apply standardized numbering, templates, and filing conventions across entities and projects.

Qualifications and Skills

• 3–5 years of experience in procurement, purchasing, or contracts administration.
• Experience in a multi-entity or project-based environment is preferred; energy, infrastructure, or construction experience is a strong plus.
• Experience with purchase order and ERP systems such as SAP, Oracle, Dynamics, or similar.
• Strong Excel skills.
• Working knowledge of contract terms and procurement controls, including approval matrices, segregation of duties, and audit trails.
• Highly organized and detail-oriented, with the ability to manage high volumes accurately.
• Good communication skills for coordination with vendors, finance, legal, and project teams across jurisdictions.
• Bachelor's degree in business, supply chain, finance, or a related field, or equivalent practical experience.