Procurement Administrator

Role Overview

Responsibilities

• Maintain a centralized tracker for signed project-related agreements, including counterparties, values, dates, scope, owners, and status.
• Flag upcoming renewals, expiries, and gaps where a signed agreement is missing before purchase order issuance.
• Share agreement and purchase order tracking information with Cost Control and Finance to support forecasting and accruals.
• Update records when agreements are amended, extended, or novated.
• Prepare purchase orders using cost controller inputs and own the ERP workflow through approval and distribution.
• Process purchase order revisions and maintain vendor master data before purchase order issuance.
• Resolve vendor queries about purchase order or contract status.
• Apply consistent purchase order numbering, templates, and filing conventions across entities and projects.

Qualifications and Skills

• 3 to 5 years of experience in procurement, purchasing, or contracts administration.
• Experience with purchase order and ERP systems such as SAP, Oracle, Dynamics, or similar.
• Strong Excel skills and working knowledge of contract terms and procurement controls.
• Organization, attention to detail, and communication skills are required for high-volume, cross-entity coordination.
• A bachelor's degree in business, supply chain, finance, or a related field, or equivalent practical experience, is required.
• Experience in energy, infrastructure, construction, or project-based environments is a strong plus.

About Alcazar Energy