Practice Operations Manager II

• Monitors key performance indicators and implements performance improvement initiatives, as needed. Continuously seeks and implements operational improvements. Utilizes electronic medical record dashboards and reports to monitor key performance indicators of relevant operational, clinical, and revenue cycle workflows to ensure a holistic view of the practice operation. Develops practice optimization and improvement strategies and utilizes a data-driven methodology to monitor progress and staff performance.
• Develops and maintains good, productive, and collaborative relationships with departmental and clinical management and representatives.
• Implements strategies to support staff in executing FPO's strategic plan, in order to maintain service level standards and an exceptional client experience. Monitors effectiveness and ensures staff is prepared and support mechanisms are in place. Supports strategy for regional growth expansion as needed.
• Implements change management strategies that support organizational goals and process improvement initiatives. Maximizes employee adoption and measures effectiveness. Ensures communication of changes is cascaded throughout the unit and feedback channels are in place. Ensures staff support system is in place. Works with staff leads to address any escalated concerns and identified risks as needed.
• Utilizes tools for effective communication, including informal and formal presentations for various audiences.
• Evaluates Patient Experience survey results to identify trends and develops strategies to optimize patient satisfaction and service delivery.

• Participate in projects and special assignments that add value and improve ColumbiaDoctors FPO Operations’ ability to support and be a resource to faculty practice departments. May serve as project lead or SME.
• Prepare ad hoc reports and/or presentations for Operations and/or Management to understand operational challenges or issues; present to Operations, Management, and Administration as needed.

• Direct oversight of staff including recruiting and human resource management. Ensures approved HR strategy is implemented and adhered to. Ensures staff productivity benchmarks and quality measures are achieved. Develops remediation plans as needed. Monitors unit metrics and goals to measure effectiveness of retention strategies.
• Promotes staff professionalism and performance with coaching, training, and feedback. Mentors staff in individual and team accountability, modeling behavior and demonstrating best practices/techniques. Demonstrates self-development and keeps current on a variety of facilities management topics.
• Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment, ensuring accountability, quality patient care, and patient satisfaction. Identifies and mitigates any roadblocks to performance, and evaluates effectiveness of development. Works with HR to develop remediation/action plans.

Other administrative duties

• Ensures compliance with all regulatory agencies, departmental, Service Corp, and organization policies and procedures for all staff.
• Keeps current on all organizational, regulatory compliance, and patient privacy trainings policies (e.g., infection control, public safety, EH&S, HIPAA, OSHA, etc.) and ensures that all staff have successfully completed all required trainings.
• Perform other related duties and responsibilities as assigned/requested.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

• Bachelor's Degree or equivalent of education and experience.
• A minimum of 4 years of related experience.
• An equivalent combination of education and experience may be considered.
• Demonstrated intermediate or higher proficiency and/or understanding, knowledge, and experience in project development and implementation, process evaluation, and performance and operational improvement in a health care delivery system setting.
• Demonstrated proficiency in project management skills including planning and executing technical and operational project activities with cross-functional teams.
• Demonstrated strong proficiency and/or understanding of data sets; extract, evaluate, clean, and summarize; conduct qualitative and quantitative data analysis and validation as applicable to areas of responsibility.
• Candidate must be well organized and be able to manage a demanding workload and moderately complex cases in an accurate and timely.
• Demonstrated strong proficiency in problem assessment, resolution, and collaborative problem solving in complex and interdisciplinary settings.
• Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, providers, and organizational stakeholders.
• Must be able to create and deliver high-level communication presentations for senior leadership and other organizational stakeholders.
• Ability to lead and mentor team through new and changing situations. Demonstrate a professional and compassionate manner while conveying a positive image of the practice.
• Ability to work independently and follow through and handle multiple tasks simultaneously.
• Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations.
• Strong proficiency in Microsoft Office (Word & Excel) or similar software is required, and an ability and willingness to learn new systems and programs.
• Must be a motivated individual with a positive mindset and exceptional work ethic.
• Must successfully complete systems training requirements.

• Master's degree is preferred.
• Physician practice experience preferred.

Columbia University is committed to the hiring of qualified local residents.