indeed
Practice Assistant
White & Case
الرياض, KSA
Full Time
Mid
Onsite
1 months ago
Microsoft WordMicrosoft OutlookMicrosoft ExcelMicrosoft PowerPointTypingDiary Management
Free
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About the Role
White & Case is seeking a Practice Assistant to provide administrative and workflow support to lawyers and partners in Riyadh. The role involves diary management, travel bookings, document production, and client relationship management.
Key Skills for This Role
Microsoft WordMicrosoft OutlookMicrosoft ExcelMicrosoft PowerPointTypingDiary Management
Responsibilities
- Manage diaries, ensuring they are up to date
- Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees
- Arrange for travel bookings and related details to be made
- Arrange photocopying, printing, organising couriers, sending out of letters, faxes etc
- Arrange for files to be opened and closed, supervise general filing requirements and record keeping
- Use effective systems to ensure that both short and long term tasks are completed within required timescales
- Support lawyers in marketing activities including involvement in preparation of pitches and presentations
- Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
- Monitor post and/or e mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner and actioned as necessary
- Manage the production of documents and check returned work produced by the Document Production team before it is passed to the relevant lawyer and undertake basic/minor amendments where appropriate
Requirements
- Accurate typing speed of approximately 60 words per minute
- Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems
- Excellent organisation and co ordination skills
- Excellent telephone manner and competent knowledge of telephone system
- Excellent communication, organisational and team skills
- Excellent attention to detail
- Flexible and dependable, able to take the initiative
- Able to remain calm under pressure and work to tight deadlines
- Conscientious, approachable and enthusiastic
- Able to quickly build confidence, respect and trust with others
- Have a positive approach to daily tasks and have a solutions focussed working method
- Minimum five GCSEs grade C or above or equivalent including English
Full Job Posting
Role Overview
- Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day to day operations.
- As a Practice Assistant, you will play a key role at the heart of our team, providing high quality, comprehensive workflow management and organizational support to lawyers and partners while taking ownership of a broad range of administrative responsibilities.
Key responsibilities
- Administrative: Manage diaries, arrange meetings, travel bookings, photocopying, filing, etc.
- Communication: Take telephone queries, monitor post/e mails.
- Document: Manage document production, type urgent correspondence, produce Excel spreadsheets.
- Financial: Assist lawyers with time recording, billing, credit control, and financial reports.
- Team Player: Assist colleagues, participate in lunch time telephone rota, work with other departments.
- Client relationship management: Become active in client care, maintain client details, arrange client meetings.
Qualifications
- Accurate typing speed of approximately 60 words per minute
- Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems
- Excellent organisation and co ordination skills
- Excellent telephone manner and competent knowledge of telephone system
- Excellent communication, organisational and team skills
- Excellent attention to detail
- Flexible and dependable, able to take the initiative
- Able to remain calm under pressure and work to tight deadlines
- Conscientious, approachable and enthusiastic
- Able to quickly build confidence, respect and trust with others
- Have a positive approach to daily tasks and have a solutions focussed working method
- Minimum five GCSEs grade C or above or equivalent including English
Location and Reporting
- Location: Riyadh
- This role reports to the Office Operations Manager, Riyadh
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