indeed
Office Services Assistant
White & Case
الرياض, KSA
Full Time
Entry
Onsite
1 months ago
Organizational SkillsTime ManagementAttention to DetailCommunicationCustomer ServiceFacilities Management
Free
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Organizational SkillsTime ManagementAttention to Detail
About the Role
White & Case seeks an Office Services Assistant to support daily office operations in Riyadh. The role involves facilities support, mail coordination, vendor management, and administrative tasks.
Key Skills for This Role
Organizational SkillsTime ManagementAttention to DetailCommunicationCustomer ServiceFacilities Management
Responsibilities
- Support daily office operations, ensuring meeting rooms, common areas, and workspaces are well maintained
- Monitor office supplies, stationery, pantry items, and consumables; assist with stock control and replenishment
- Support facilities related requests, minor issues, and follow ups with contractors or building management
- Assist with office moves, seating changes, and internal reconfigurations as required
- Support the onboarding process of new employees
- Coordinate outgoing shipments and courier bookings
- Assist with day to day coordination of vendors (cleaning, maintenance, courier services, etc.)
- Monitor service delivery standards and escalate issues to the Office Operations Manager
- Support contractor access, landlord maintenance, and supervision as required
- Support adherence to health and safety procedures and office policies
- Assist with maintaining records related to facilities, maintenance, and inspections
- Escalate safety concerns, incidents, or hazards promptly
Requirements
- Experience in an Office Services Assistant role or equivalent is desirable
- Strong organizational and time management skills
- High attention to detail and accuracy
- Professional, service oriented approach
- Ability to prioritize tasks in a fast paced environment
- Good communication and interpersonal skills
- Ability to follow procedures and escalate issues appropriately
- Reliable, proactive, and team oriented mindset
Full Job Posting
Role Overview
- The Office Services Assistant supports the smooth day to day operation of the office by delivering high quality office services, facilities support, and administrative assistance. The role ensures the office environment is efficient, well maintained, and compliant with firm standards, while providin
Office Services & Facilities Support
- Support daily office operations, ensuring meeting rooms, common areas, and workspaces are well maintained.
- Monitor office supplies, stationery, pantry items, and consumables; assist with stock control and replenishment.
- Support facilities related requests, minor issues, and follow ups with contractors or building management.
- Assist with office moves, seating changes, and internal reconfigurations as required.
- Support the onboarding process of new employees.
Mail, Deliveries & Logistics
- Coordinate outgoing shipments and courier bookings.
- Assist with day to day coordination of vendors (cleaning, maintenance, courier services, etc.).
- Monitor service delivery standards and escalate issues to the Office Operations Manager.
- Support contractor access, landlord maintenance, and supervision as required.
Health, Safety & Compliance Support
- Support adherence to health and safety procedures and office policies.
- Assist with maintaining records related to facilities, maintenance, and inspections.
- Escalate safety concerns, incidents, or hazards promptly.
Administrative & Operational Support
- Support office events, internal meetings, and firm initiatives.
- Provide ad hoc support to other business services teams when required.
Vendor & Contractor Support
- Assist with day to day coordination of vendors (cleaning, maintenance, courier services, etc.).
- Monitor service delivery standards and escalate issues to the Office Operations Manager.
- Support contractor access, landlord maintenance, and supervision as required.
Qualifications and Skills
- Experience in an Office Services Assistant role or equivalent is desirable.
- Strong organizational and time management skills.
- High attention to detail and accuracy.
- Professional, service oriented approach.
- Ability to prioritize tasks in a fast paced environment.
- Good communication and interpersonal skills.
- Ability to follow procedures and escalate issues appropriately.
- Reliable, proactive, and team oriented mindset.
Location and Reporting
- This role is based in the Riyadh office.
- This is a full time, in office role – Sunday Thursday, with standard working hours of 9am 6pm.
- This role reports to Office Operations Manager Riyadh.
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