Planning & Development Coordinator

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 1962+ people, with approximately 532 living in Haisla (Kitamaat Village). We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Coordinate development applications from initial inquiry through intake, review, approval, issuance, monitoring, and file closure.

Apply and administer the Land Code development process, including completeness review, technical review, cultural review, permit issuance, condition tracking, and compliance follow-up.

Maintain development process checklists, intake forms, workflow tools, templates, and tracking systems.

Ensure development files follow approved processes and are properly documented at every stage.

Track timelines, review comments, approvals, conditions, and outstanding requirements.

Support implementation of the Official Community Plan, Land Use Plan, Zoning Law, Development Procedures, and related Land Code policies.

Assist with community planning projects, studies, mapping exercises, engagement activities, and implementation workplans.

Coordinate planning meetings, timelines, materials, action items, and follow-up tasks.

Review development proposals for consistency with approved planning and zoning requirements.

Identify planning conflicts, land use concerns, servicing constraints, and policy gaps.

Assist in preparing reports, briefing notes, and planning materials.

Identify development applications requiring archaeological, cultural heritage, or traditional use review.

Coordinate with the Culture and Language Department regarding archaeological permits and cultural heritage requirements.

Ensure cultural and archaeological requirements are incorporated into review timelines and permit conditions.

Track permit requirements, field reviews, recommendations, and approval conditions.

Maintain records of referrals, recommendations, approvals, and correspondence.

Coordinate technical review of development applications across internal departments.

Track review comments, conditions, concerns, and outstanding requirements.

Coordinate review meetings and follow-up discussions as needed.

Consolidate technical feedback and provide recommendations to the Manager, Lands.

Identify conflicts related to infrastructure, servicing, environmental protection, cultural heritage, zoning, and land use requirements.

Prepare draft permits, approval letters, refusal letters, file summaries, and decision packages.

Ensure approvals are documented and authorized in accordance with the Haisla Land Code and applicable policies.

Track permit expiry dates, conditions, fees, deposits, reporting requirements, and inspections.

Maintain a registry of active permits, applications, and approvals.

Coordinate with the Environmental Compliance Coordinator and Lands team on development-related requirements.

Track compliance with permit conditions, approval requirements, and archaeological obligations.

Maintain a compliance tracking system for active development files.

Identify missed deadlines, unauthorized works, incomplete requirements, and non-compliance issues.

Coordinate follow-up activities with relevant departments and staff.

Support enforcement documentation under the Land Code and applicable Haisla laws and policies.

Maintain complete and organized electronic and physical records for development applications, permits, planning initiatives, approvals, and compliance files.

Ensure records are stored according to Lands Department standards.

Support integration of development records with GIS, land registry, mapping, and permit tracking systems.

Maintain current tracking sheets for applications, decisions, deadlines, and follow-up items.

Ensure development records are complete, accessible, and audit-ready.

Provide regular updates and reports regarding application status, review timelines, planning issues, compliance matters, and development pressures.

Prepare meeting materials, briefing notes, file summaries, and correspondence.

Communicate professionally with members, departments, applicants, contractors, consultants, and external agencies.

Ensure sensitive land, governance, legal, and cultural information is handled confidentially and appropriately.

We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:

Extended health and dental coverage

Pension matching up to 5.5%

10 days of standard vacation

5 days of paid self-care days

10 days of paid sick leave

10 paid days during the Christmas office closure

5 days of other leave for personal matters (e.g., medical appointments or household emergencies)

Professional development and training opportunities

Employee assistance program (EAP)

Cultural leave and wellness initiatives