(PLAA) Coordinator

POSITION SUMMARY

The key responsibilities are

• Establish and maintain working relationships with relevant governmental authorities and stakeholders through the Contracting Authority Representative.
• Review the project’s documents (drawings, reports, contracts, etc.) to identify permit & approval requirements.
• Assist the PLAA Manager in scheduling, arranging, and coordinating of meetings with City and other external stakeholders.
• Have knowledge and/or experience with City’s different types of permits and the processes of obtaining them.
• Utilize the PLAA tracking system to track the progress of Permits & Approvals throughout the project.
• Utilize and maintain permit tracker to manage records of comments, responses, submissions, resubmissions of permit applications.
• Ensure that all plans and records relating to Permits, Licences, Approvals and Agreements are uploaded into registries as required by Governmental Authorities and Contracting Authority.
• Identify potential issues affecting Permits & Approvals, define mitigation measures and report to the PLAA Manager.
• Arrange, schedule, coordinate and align PLAA team’s objectives with interdisciplinary crossfunctional working groups, including but not limited to Design teams, Consultants and Construction teams.
• Provide monthly input on various reports and spreadsheets on PLAA’s progress.
• Monitor and track documents related to Lands, Property and Access for the entire Project.
• Negotiate with prospective property owners in the vicinity of the project to secure Permit toEnter for testing and technical investigation.
• Work integrally with PLAA team to achieve objectives and provide coverage for the team members as needed.

EDUCATION AND QUALIFICATIONS

• Minimum of 5 years of work-related experience.
• A bachelor's or advanced degree from a recognized post-secondary institution in urban planning, engineering, environmental studies, architecture, or a combination of education, training, and experience deemed equivalent.
• Knowledge of and experience acquiring permits, licenses, and approval requirements for major infrastructure and transit infrastructure projects.
• Knowledge of relevant legislation, procedures, and permit requirements, including the Ontario Water Resources Act, Building Code, Planning Act (Ontario), Metrolinx Act, 2006 (Ontario), Municipal Act (Ontario), railway corridor infrastructure, and related construction projects.
• Ability to liaise with other specialty consultants, contractors, and governmental authorities.
• Experience with large-scale infrastructure projects, preferably in the Province of Ontario.
• Prior experience in similar capacity or with working in or with the City of Toronto and Ontario
• Government would be an asset.
• Possession of professional designations such as PMP, BCIN, OPPI, OAA, PEO, or OACETT is
• considered an asset.
• Working knowledge of design and construction industry practices is essential.
• Demonstrate excellent working knowledge of Microsoft Office, SharePoint, and Bluebeam.

JOB REQUIREMENTS

• Sound knowledge of regulatory requirements, third-party permits and approval processes, and environmental and property approvals pertinent to large projects.
• Sound judgement, excellent problem-solving abilities, and exceptional attention to details
• Highly developed interpersonal and excellent communication skills to deal with complex multidisciplinary issues.
• Demonstrated ability to work in a fast-paced environment, effectively managing multiple and changing priorities.
• Experience with OBC and the Toronto Building Inspection process is considered an asset.
• Working knowledge of land development principles, regulations, and practices is considered an asset.
• Compensation Range: $100,000 – $118,000

WORK ENVIRONMENT