Personal Assistant to the CEO

Overview

Executive & Calendar Management

• Manage and optimize the Chairman’s complex calendar, ensuring efficient scheduling and prioritization
• Coordinate internal and external meetings across multiple departments and time zones
• Anticipate scheduling conflicts and proactively resolve them

Communication & Representation

• Serve as the gatekeeper and primary liaison between the CEO and senior management, partners, and VIP clients
• Draft and review high-level correspondence, emails, and official communications
• Ensure all communications reflect professionalism and brand standards

Meeting & Reporting Management

• Prepare detailed meeting agendas, presentations, and executive summaries
• Attend key meetings when required, take accurate minutes, and track action points
• Follow up with stakeholders to ensure timely execution of decisions

Travel & Logistics Coordination

• Arrange comprehensive travel plans (flights, hotels, visas, transportation)
• Prepare detailed travel itineraries and briefing documents
• Manage last-minute changes efficiently

Confidentiality & Sensitive Matters

• Handle highly sensitive information including business strategies, financial data, and contracts
• Maintain strict confidentiality and secure documentation systems

Business & Operational Support

• Track ongoing projects and strategic initiatives across departments
• Follow up on KPIs, reports, and deliverables with department heads
• Assist the Chairman in monitoring overall business performance

Event & Vip Coordination

• Support organization of brand events, perfume launches, and exhibitions
• Coordinate VIP guest experiences and high-profile meetings
• Ensure flawless execution aligned with luxury brand standards

Administrative Excellence

• Manage filing systems, records, and executive documentation
• Screen calls, prioritize tasks, and ensure smooth daily operations
• Handle expense reports and basic executive office administration

What We’re Looking For

• 3–5+ years of experience supporting C-level executives
• Strong ability to multitask and work under pressure
• Exceptional organizational and problem-solving skills
• High level of discretion and professionalism
• Strong written and verbal communication skills (English required, Arabic is a plus)
• Experience in luxury, retail, or fragrance industry is an advantage

Apply Now

HrRecruitment@taifgroup.ae