Personal Assistant - Male (Arabic Speaker)

Overview

Executive Support & Office Management

• Manage the CEO’s daily calendar, schedule, appointments, and travel arrangements (local & international).
• Prioritize and coordinate internal and external meetings to align with business needs.
• Prepare meeting agendas, briefs, presentations, and follow-up notes.
• Handle confidential documents and ensure strict discretion at all times.
• Screen and manage phone calls, emails, inquiries, and correspondence on behalf of the CEO.
• Maintain an efficient filing and document management system (digital & physical).

Business & Administrative Support

• Assist in preparing reports, business documentation, and presentations for board meetings and leadership reviews.
• Conduct basic market research and compile information as requested.
• Support project coordination by tracking deadlines, deliverables, and follow-up actions.
• Coordinate with internal departments (HR, Finance, Operations, Legal, etc.) to facilitate smooth decision-making.
• Organize events, executive engagements, and VIP visits as needed.

Travel & Logistics

• Plan end-to-end travel itineraries including flights, hotels, visas, and meeting schedules.
• Ensure the CEO has all required documents, briefing materials, and logistics prepared in advance.
• Manage last-minute changes with efficiency and calmness.

Relationship & Stakeholder Management

• Serve as the liaison between the CEO and senior leadership, staff, government entities, clients, and external partners.
• Build positive relationships with key stakeholders to support the CEO’s agenda.
• Handle sensitive situations with professionalism, emotional intelligence, and diplomacy.

Confidentiality & Professionalism

• Maintain strict confidentiality regarding all business and personal matters.
• Demonstrate high reliability, integrity, and strong work ethics.
• Operate with maturity and sound judgement when handling urgent or sensitive situations.