Personal Assistant
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Key skills for this role
About the Role
111 Immigration Services seeks a highly organized and proactive Personal Assistant to provide comprehensive administrative and operational support. The role requires frequent international travel on short notice and handling schedules, correspondence, travel logistics, and confidential information.
Key Skills for This Role
Responsibilities
- Manage daily schedules, appointments, and meetings
- Handle correspondence, emails, and phone calls professionally
- Arrange travel itineraries, accommodation, and logistics
- Prepare reports, documents, and presentations as required
- Coordinate with internal teams and external partners
- Maintain confidentiality and handle sensitive information with discretion
- Perform general administrative and organizational support duties as assigned
Requirements
- Proven experience as a Personal Assistant or in a similar administrative role
- Excellent communication and organizational skills
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to multitask and work effectively under pressure
- High level of professionalism, confidentiality, and attention to detail
- Strong international travel flexibility and ability to undertake frequent business travel when required
- Possess travel documentation that facilitates efficient entry to multiple international destinations
- Available for relocation or extended travel assignments on short notice, when necessary
Full Job Posting
Job Description
- We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and operational support.
- The ideal candidate should possess a high degree of international mobility, be able to travel frequently on short notice, and have the ability to enter multiple countries with no visa related restriction.
Key Responsibilities
- Manage daily schedules, appointments, and meetings
- Handle correspondence, emails, and phone calls professionally
- Arrange travel itineraries, accommodation, and logistics
- Prepare reports, documents, and presentations as required
- Coordinate with internal teams and external partners
- Maintain confidentiality and handle sensitive information with discretion
- Perform general administrative and organizational support duties as assigned
Requirements
- Proven experience as a Personal Assistant or in a similar administrative role
- Excellent communication and organizational skills
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to multitask and work effectively under pressure
- High level of professionalism, confidentiality, and attention to detail
- Strong international travel flexibility and ability to undertake frequent business travel when required
- Possess travel documentation that facilitates efficient entry to multiple international destinations
- Available for relocation or extended travel assignments on short notice, when necessary
Preferred Qualifications
- Previous experience supporting senior executives or high level professionals
- Multilingual abilities will be an advantage
- Demonstrated flexibility to accommodate a dynamic travel schedule and changing business requirements
- Ability to maintain a high level of availability for business related travel and assignments
Work Location
- In person
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