Personal Assistant
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Key skills for this role
About the Role
The Bureau Business Center is seeking a highly organized and discreet Personal Assistant to support a Dubai-based entrepreneur couple. Responsibilities include travel booking, calendar management, personal appointments, household coordination, and event planning.
Key Skills for This Role
Responsibilities
- Research and book flights, including managing changes, upgrades, and itinerary logistics
- Book and coordinate hotel stays, transfers, and on ground arrangements
- Prepare visa application documentation, complete forms, and track application timelines
- Manage the Founders’ calendar, including scheduling meetings, resolving conflicts, and protecting focus time
- Attend meetings as needed, take accurate minutes, and track follow up actions to completion
- Filter incoming email, flag priorities, and draft or send replies on the Founder's behalf when required
- Maintain organized digital records of all key business licenses, permits, and renewal deadlines
- Schedule personal appointments (medical, beauty, fitness, and other)
- Maintain organized digital records of all personal documents (passports, IDs, insurance, contracts)
- Pay routine bills on time and keep clear records of payments
- Assist with event planning — managing vendors, coordinating deliveries, and processing payments
- Coordinate with household staff, communicating schedules, tasks, and priorities
Requirements
- Highly organized
- Trustworthy and discreet
- Strong communicator
Full Job Posting
Key Responsibilities
- Research and book flights, including managing changes, upgrades, and itinerary logistics.
- Book and coordinate hotel stays, transfers, and on ground arrangements.
- Prepare visa application documentation, complete forms, and track application timelines.
- Manage the Founders’ calendar, including scheduling meetings, resolving conflicts, and protecting focus time.
- Attend meetings as needed, take accurate minutes, and track follow up actions to completion.
- Filter incoming email, flag priorities, and draft or send replies on the Founder's behalf when required.
- Maintain organized digital records of all key business licenses, permits, and renewal deadlines, ensuring nothing lapses.
- Schedule personal appointments (medical, beauty, fitness, and other).
- Maintain organized digital records of all personal documents (passports, IDs, insurance, contracts).
- Pay routine bills on time and keep clear records of payments.
- Assist with event planning — managing vendors, coordinating deliveries, and processing payments.
- Coordinate with household staff, communicating schedules, tasks, and priorities.
Key Qualities Required
- Efficient and highly organized.
- Trustworthy and discreet.
- A strong communicator.
Working Hours & Arrangement
- Full time role in Dubai.
- Hours: 9:00 AM – 6:00 PM, Monday to Friday; must remain reachable outside these hours.
- Saturdays: Required only on an exceptional basis for meetings or events.
- Sundays: Contacted only in cases of emergency.
- Hybrid: Flexible location. You may work from our office or from your own home; some travel may be required.
Salary
- AED 6,000 – AED 8,000 based on experience.
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