Personal Assistant

General Description

Responsibilities

• Provide administrative support including calendar management, meeting scheduling, appointments, business lunches, store visits, presentations, and communication with shareholders and board members.
• Arrange hotels, flights, visas, and foreign exchange according to company travel policies and guidelines.
• Lead initial market research for new businesses and brands as directed by the General Manager.
• File credit card booking records with accounts by the end of each month.
• Coordinate internal and external legal meetings and follow up on action items.
• Support the leasing process and ensure documentation is properly signed and executed on time.
• Act as the first point of contact across legal, operations, commercial activities, leasing, business development, and related functions.
• Conduct initial negotiations with vendors, partners, and landlords as directed by the General Manager.
• Perform other related and ad hoc duties as required.

Qualifications

• At least 5 years of overall experience, including a minimum of 2 years working locally with a Senior Manager.
• Bachelor's degree.
• Strong oral and written communication skills with attention to detail.
• Strong organizational skills and the ability to prioritize tasks and manage time effectively.
• Ability to work independently with minimal supervision.
• High integrity and professionalism, with confidentiality and discretion in interactions.
• Proficiency in Microsoft Office Suite and other relevant software.
• Flexibility to work in a busy environment.