People & Culture Officer
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Key skills for this role
About the Role
ALEC Holdings is seeking a People & Culture Officer to manage preboarding and onboarding processes, coordinate with internal teams, and ensure a positive new hire experience. The role requires strong communication skills and proficiency in HR tools.
Key Skills for This Role
Responsibilities
- Coordinate with the Talent Acquisition team to ensure smooth handover of information and candidate experience post offer acceptance
- Coordinate and track all pre employment documentation, ensuring all paperwork is accurate, signed, and submitted on time
- Liaise with internal teams (e.g. Government Relations, IT, Employee Relations) to initiate and follow up on onboarding requirements
- Collaborate with travel coordinating team or camp management team to arrange flights and accommodation
- Communicate regularly with new hires to provide timely updates, answer queries, and ensure a positive preboarding experience
- Maintain regular updates in the system on new joiners preboarding status
- Coordinate with site administration/office administration for airport transfers
- Work with Line Managers to ensure onboarding plans are tailored to each new hire’s role and department
- Ensure onboarding packs, welcome kits, and equipment are ready prior to the employee's start date
- On the new hire’s first day, provide them with all onboarding materials, including welcome kit, and any role specific tools
- Communicate with new employees to confirm medical insurance activation and other applicable company benefits
- Coordinate welcome messages or announcements in internal communications channels to introduce new hires
Requirements
- Proactive, employee focused approach with a passion for creating a positive onboarding experience
- Excellent communication and interpersonal skills, with the ability to work effectively across functions and cultures
- Proficient in Microsoft Office Suite, HRIS platforms, and other relevant HR tools
- Ability to handle sensitive information with confidentiality and integrity
Full Job Posting
Your Role
- As a People & Culture Officer, you will coordinate with the Talent Acquisition team to ensure smooth handover of information and candidate experience post offer acceptance.
- Coordinate and track all pre employment documentation, ensuring all paperwork is accurate, signed, and submitted on time.
- Liaise with internal teams (e.g. Government Relations, IT, Employee Relations) to initiate and follow up on onboarding requirements such as visa processing, medicals, IT Equipment and any additional tools required.
- Collaborate with the travel coordinating team or camp management team (if applicable) to arrange flights and accommodation.
- Communicate regularly with new hires to provide timely updates, answer queries, and ensure a positive and encouraging preboarding experience.
- Maintain regular updates in the system on the new joiners preboarding status, to provide clarity to hiring managers on new joiners' status.
- Coordinate with site administration/office administration for airport transfers.
- Work with Line Managers to ensure onboarding plans are tailored to each new hire’s role and department. Ensure onboarding packs, welcome kits, and equipment (laptops, phones, etc.) are ready prior to the employee's start date.
- Ensure activities on the preboarding platform are engaging and equip them with the information required to support with a successful welcome experience.
- On the new hire’s first day, provide them with all onboarding materials, including welcome kit, and any role specific tools (e.g., laptops, phones, safety gear).
- Communicate with new employees to confirm medical insurance activation and other applicable company benefits.
- Coordinate welcome messages or announcements in internal communications channels to introduce new hires to the broader team.
What We’re Looking For
- A proactive, employee focused approach with a passion for creating a positive onboarding experience.
- Excellent communication and interpersonal skills, with the ability to work effectively across functions and cultures.
- Proficient in Microsoft Office Suite, HRIS platforms, and other relevant HR tools.
- Ability to handle sensitive information with confidentiality and integrity.
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